N99383 Coordinator of Athletics Management

This position provides administrative support for the athletic department as assigned.

Responsibilities

• Provides support for departmental leadership for office operations; delegates, assigns, or provides administrative support for the assigned area.
• Schedules, plans, and organizes meetings and special events; reserves meeting locations and directs the preparation of facilities.
• Corresponds with external officials, communities, and institutions on behalf of the athletic department; prepares correspondence.
• Answers telephone and greets visitors in a cordial manner; provides information and assistance; takes messages and schedules appointments.
• Coordinates travel arrangements; prepares detailed itineraries.
• Assists in coordinating the development of program or department budgets; administers and monitors approved budgets; processes invoices for payment.
• Assists in the coordination of university athletic contracts.
• Assists in placing sport attributes and athletic department-related holds on student-athlete accounts.
• Records minutes for all athletic department meetings.
• Assists with personnel management functions as assigned; processes employee paperwork for new hires, terminations, and status changes.
• Facilitates office communications with the campus community; responds to requests for information from the public, department personnel, and other university personnel.
• Prepares and maintains records; prepares letters, tables, reports, forms, memoranda, and other documents.
• Assists in processing and tracking purchase order requests; processes related vendor invoices and tracks payments and maintains purchase order status.
• Assists in processing, tracking, and coding purchasing card charges; reconciles purchase card statements.
• Processes travel claims.
• Supervises and provides staffing support for full-time, part-time, and student personnel as assigned; trains and directs clerical and student employees; prepares student time reports.
• Exercises discretion and independent judgment with respect to matters of significance.
• Assists Senior Associate AD with coordination of personnel policies and procedures, including submittal of payroll stipends, providing support to coaches and staff during new employee hire or status change process, and onboarding new employees and student-athletes to digital processes.
• Maintains system for requesting disbursements and executing processes to disburse funds.
• Oversees P-Card use of the department, including issue and cancellation of cards as well as review of transactions for accuracy before delivering to Senior Associate AD and AD for approval.
• Creates reports to analyze financial information.
• Submits graduate assistant applications and football GA fund requests.
• Submits employment forms and motor pool requests.
• Schedules game day workers for all football and basketball home games.
• Submits facility reservation requests.
• Prepares bank deposits.
• Schedules appointments and maintains the Athletic Director’s calendar.
• Tracks expenditures and informs the director of discrepancies.
• Tracks facility class schedules, special events, room assignments, and places work orders.
• Trains staff, schedules time, and approves time for the front desk/office staff as assigned.
• Maintains office supply inventory; reorders as needed.
• Performs other duties as assigned.
• Must be able to maintain regular attendance.

Requirements

• Knowledge of university policies and procedures.
• Knowledge of modern office practices and procedures.
• Knowledge of university purchasing policies.
• Skill in the operation of computers and job-related software programs.
• Skill in oral and written communication.
• Skill in the provision of customer service.

Qualifications

• Knowledge and level of competency commonly associated with completion of a bachelor’s degree and two (2) years of complex administrative support experience.

Preferred Qualifications

• Experience with software such as: Banner, CSGold, TouchNet, etc.
• 2-4 years of administrative support experience or equivalent.

Pay

Annual salary: $39,828.00

Benefits

Excellent benefits, including generous leave time.