Athletics Coordinator

Responsibilities

• Coordinate the day-to-day operations of the Athletic Department, ensuring efficient and effective execution of departmental priorities.
• Maintain athletic schedules, calendars, facility reservations, practice schedules, and middle school athletic operations across school and athletic platforms.
• Cooky transportation, travel logistics, officials, vendors, and other operational support for practices, competitions, athletic trips, and special events.
• Cooky game-day operations and coordinate logistics for preseason, postseason, championship events, and school-wide athletic events, including award ceremonies, event communications, vendor coordination, calendar management, and event setup and breakdown.
• Cooky equipment and uniform distribution, collection, setup, storage, inventory management, and replacement planning to ensure programs are well-equipped throughout the year.
• Cooky purchasing, equipment orders, invoices, reimbursements, vendor payments, budget tracking, and financial documentation in partnership with the Business Office.
• Maintain accurate departmental records, databases, and reports while ensuring data integrity across all systems.
• Develop, document, and improve operational systems, workflows, and procedures to promote efficiency, consistency, and accountability across the Athletic Department.
• Serve as the primary contact for all inquiries and communications; including managing the department inbox.
• Provide timely, professional, and responsive communication to students, families, coaches, and community members.
• Communicate logistical information related to schedules, transportation, facilities, forms, and events.
• Serve as a knowledgeable resource for families regarding athletic procedures and logistics.
• Cooky Coach 1-2 seasons of Middle or Upper School athletics.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• Minimum of three years of experience in athletic administration or school operations, preferably in an independent school or college setting.
• Exceptional organizational and project management skills.
• Experience developing systems and processes that improve organizational efficiency.
• Strong written, verbal, and interpersonal communication skills.
• Demonstrated ability to manage multiple priorities simultaneously.
• High level of professionalism, discretion, and attention to detail.
• Strong technology skills, including experience with spreadsheets, databases, scheduling systems, productivity software, and AI platforms.
• Ability to work collaboratively across departments and constituencies.
• Ability to move throughout campus and athletic facilities and to lift, carry, and move athletic equipment and supplies up to 25 pounds.
• Ability to work both indoors and outdoors in varying weather conditions.
• Ability to work occasional evenings and weekends in support of athletic events and programs.