Coordinator of Athletics Facilities

Villanova University, founded in 1842, is a mission-driven community inspired by the values of truth, unity, and love, dedicated to service to others. Recognized among the nation’s best colleges, Villanova offers a holistic benefits package including generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs, professional development, and tuition assistance.

About the role

The Coordinator of Athletics Facilities is responsible for the daily supervision and maintenance of athletics facilities and events, including event preparation and event management. This role ensures all duties are performed in compliance with University, Conference, and NCAA rules and regulations.

Responsibilities

• Game and Event Management
  • Assist in managing all duties for Villanova Athletics events, special events, and outside events, as assigned.
  • Serve as primary contact for game day management for assigned sports.
  • Complete and distribute Olympic sport event manuals for all assigned sports.
  • Communicate with visiting teams to schedule practice times, arrival/parking procedures, locker room availability, etc.
  • Hire, train, and supervise all associated student staff and game-day event staff.
  • Serve as liaison to assigned campus operating units requiring athletic facilities or involved in athletic department events.
  • Manage annual campus events, as assigned.
  • Assist with event management for men’s and women’s Basketball, Football, Commencement, Big East Championships, and other larger events held in Athletics facilities.
  • Assist with the scheduling of Athletics facilities.
• Facility Management
  • Responsible for various setups and breakdowns for events including setting up tables and chairs, staging, carrying equipment, and monitoring for cleanliness.
  • Assist with project management on various facility maintenance, renovation, and/or construction projects.
  • Responsible for the building management and maintenance of Athletics facilities as assigned.
• Perform other duties as assigned.

Requirements

• Formal Education: Bachelor’s Degree in a relevant professional field (e.g., Sport Management, Business Administration, or related discipline).
• Work Experience: 0-2 years experience in athletics administration, preferably with exposure to facilities and events management.
• Work Skills:
  • Ability to manage multiple projects under strict deadlines in a fast-paced environment.
  • Strong organizational and verbal/written communication skills.
  • Collaborative team player with flexibility to work evenings, weekends, and holidays.
  • Detail-oriented and proactive problem solver.
• Specific Job Knowledge:
  • Familiarity with how collegiate athletics events operate, including basic game flow and facility needs.
  • Awareness of safety expectations, crowd considerations, and general event-readiness standards.
  • Understanding of University policies and basic guidelines that apply to athletics spaces and events.
  • General understanding of how campus partners (Facilities, Public Safety, Custodial, Parking) support operations.
• Equipment Knowledge: Proficiency with personal computer applications (word processing, spreadsheets, database, online work order systems).
• Other:
  • Professional work environment with significant night and weekend hours.
  • Strong integrity and character with a commitment to knowing and complying with NCAA, Conference, and University rules.

Preferred Qualifications

• Master’s Degree in Sport Administration or related field.
• Two to three years of experience in athletics administration or intercollegiate sports management.
• Experience in a managerial or leadership role directing students and/or graduate externs.

Physical Requirements

• Professional office and athletic venue settings.
• Significant evening, weekend, and holiday hours required to support Athletics schedules.
• Physical requirements include lifting, carrying, and setting up equipment; standing for extended periods during events; and outdoor work in varying weather conditions.
• Tools, machinery, and equipment used: Utility carts, grounds equipment, etc.

Pay

This position falls within salaried grade 12, with a salary range of $46,500–$58,000. The final salary will be determined based on the selected candidate’s qualifications, department budget availability, market data, and internal equity.

Schedule

Full-time, 12-month position with significant evening, weekend, and holiday hours required.