Music Department Administrative Assistant

About the role

The Departmental Assistant provides administrative and program support to the department chair, faculty, and staff in the Department of Music. They establish, maintain, and ensure compliance of department records to ensure departmental goals. They track department funds and purchasing and may handle a variety of clerical, student support, and facility coordination duties.

Responsibilities

• Covers projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements
• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures
• Serves as a primary point of contact for the department
• Provides operational guidance and training on day-to-day activities of student workers and program staff
• Maintains the department, unit or program budget and expenses, and assists in the development of program budget and projections
• Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations

Requirements

• Proficiency with Microsoft Office, Outlook, and social media platforms, with the ability to learn campus systems such as Adobe Creative Cloud, Workday, and scheduling, budgeting, hiring, and reporting software
• Strong written, verbal, and interpersonal communication skills
• Skills in budgeting, accounting, and recordkeeping
• Strong organizational skills, with the ability to work independently and to prioritize and multitask in a fast-paced environment
• Ability to interpret and apply shared-governance and university personnel guidelines and procedures
• Physical ability to lift up to 30 pounds

Qualifications

• A high school diploma
• Bachelor’s degree
• Administrative support experience
• Familiarity with the systems, terminology and procedures of an academic music department

Skills and Abilities

• Proficiency with Microsoft Office, Outlook, and social media platforms
• Strong written, verbal, and interpersonal communication skills
• Skills in budgeting, accounting, and recordkeeping
• Strong organizational skills
• Ability to interpret and apply shared-governance and university personnel guidelines and procedures
• Physical ability to lift up to 30 pounds

Benefits

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see: https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf.

Pay

The salary range for this position is: $17.75 - $19.25 per hourly.

Schedule

The starting date for this position is: August 10, 2026.