Administrative Assistant - Department

Job Description

Office management and support for the department. Prioritizes and performs work independently; manages numerous and diverse tasks with confidentiality, self-motivation, problem solving, interpersonal, and conflict resolution skills under continual deadlines while interacting with a broad range of personnel and public. Develops and promotes good community relations among various community members and district clientele.

Essential Physical Requirements

• Occasional lifting five (5) to twenty (20) pounds
• Frequent sitting and standing
• Occasional bending, squatting, reaching, and stooping

Responsibilities

• Cook up the hiring process for all new hires, applicant tracking system, set up interviews, finger prints, physicals and final paperwork.
• Serve as a resource to administrators, staff, and the community.
• Respond to telephone calls, route calls, and take messages.
• Aid in the development of various projects, special events, and process improvement projects.
• Perform other related duties as assigned or requested.
• May attend meetings, prepare agendas, record, and produce minutes and materials; follow up as needed.
• May present department information to small groups.
• Manage use of purchase orders, pay vouchers, expense records, supply, and material inventories; may prepare proposed department budget for approval; monitor department budget.
• May assist with bookkeeping and financial management software.
• Perform clerical support including: composing and editing correspondence, scheduling meetings, managing calendars, maintaining files, photocopying, preparing presentation materials, coordinating logistics for various conferences and meetings, Process various purchase orders, vouchers, invoices, supply, and material inventories.

Qualifications

Education: High School or Equivalent

Skills: Not specified

Benefits

• Health, vision, dental, health savings account (HSA), flexible spending accounts (FSA)
• District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance
• Short and long-term disability, critical illness and accident voluntary insurance
• Employee assistance program (EAP)
• Voluntary 401(k), 403(b) and 457 retirement plan options

Pay

• Minimum Hire Rate: $22.74 USD
• Maximum Hire Rate: $29.73 USD
• Full Salary Range: $22.74 USD - $36.71 USD

Schedule

• Scheduled Hours Per Week: 40 Fte 1.00
• Approx Scheduled Days Per Year: 260 Work Days