MSS-Travel & Expense Coordinator

Position Overview

Ultimate Staffing is actively seeking a dedicated Remote MSS-Travel & Expense Coordinator to join their client's team in California. This role involves supporting the mobile division with a focus on managing expenses, booking travel, and coordinating with payroll.

Responsibilities

• Book travel arrangements daily, including airfare, car rentals, and hotels.
• Communicate travel arrangements to drivers through phone and email confirmations.
• Perform daily and weekly reconciliation of travel expenses using Oracle and Google Docs.
• Receive cross-training on all functions related to mobile expenses.
• Collaborate with the Expense Manager to resolve billing issues promptly.
• Maintain regular communication with Payroll and Expense Manager regarding hotel and car rental issues.
• Procure and reconcile all travel receipts in a timely manner.
• Ensure timely entry of all expenses in Oracle.
• Monitor shared Expense inbox for receipts and handle accordingly.
• Input and reconcile consolidated spreadsheets daily, including airfare, hotel, and car rentals.

Qualifications

• 3-5 years of experience in an administrative support role.
• Proven ability to multi-task effectively.
• Meticulous attention to detail is essential.
• Able to manage multiple complex projects independently and meet deadlines under pressure.
• Proficiency in Microsoft Office: Word, Excel, and Outlook.
• Effective interaction and support skills for multiple team members and associates.
• Strong critical thinking and problem-solving abilities.
• Capable of working independently.

Required Work Hours

Monday through Friday, first shift.

Benefits

The position involves communication with drivers and managing expenses through Oracle.

Additional Details

Salary: $25 - $28 per hour
Travel Time: Approximately 0% travel time (this 100% Remote)

Desired Skills and Experience

Remote Administrative coordinator supporting travel booking, expense reconciliation, payroll coordination, and daily operations support.