MSS-Travel & Expense Coordinator

Position Overview

Ultimate Staffing is actively seeking a dedicated MSS-Travel & Expense Coordinator to join their client's team in California. This role involves supporting the mobile division with a focus on managing expenses, booking travel, and coordinating with payroll.

Responsibilities

• Book travel arrangements daily, including airfare, car rentals, and hotels.
• Communicate travel arrangements to drivers through phone and email confirmations.
• Perform daily and weekly reconciliation of travel expenses using Oracle and Google Docs.
• Receive cross-training on all functions related to mobile expenses.
• Collaborate with the Expense Manager to resolve billing issues promptly.
• Maintain regular communication with Payroll and Expense Manager regarding hotel and car rental issues.
• Procure and reconcile all travel receipts in a timely manner.
• Ensure timely entry of all expenses in Oracle.
• Monitor shared Expense inbox for receipts and handle accordingly.
• Input and reconcile consolidated spreadsheets daily, including airfare, hotel, and car rentals.

Qualifications

• 3-5 years of experience in an administrative support role.
• Proven ability to multi-task effectively.
• Meticulous attention to detail is essential.
• Able to manage multiple complex projects independently and meet deadlines under pressure.
• Proficiency in Microsoft Office: Word, Excel, and Outlook.
• Effective interaction and support skills for multiple team members and associates.
• Strong critical thinking and problem-solving abilities.
• Capable of working independently.

Required Work Hours

Monday through Friday, first shift.

Benefits

The position involves communication with drivers and managing expenses through Oracle.

Additional Details

Salary: $25 - $28 per hour
Travel Time: Approximately 0% travel time

Ultimate Staffing is proud to foster a diverse and inclusive culture where employees are encouraged to contribute and grow while meeting the changing needs of the marketplace. The organization takes pride in its supportive environment and teamwork ethos, helping people gain experience, knowledge, and skills through hands-on learning.

Desired Skills and Experience: Administrative coordinator supporting travel booking, expense reconciliation, payroll coordination, and daily operations support.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.