MOSDOH - Administrative Assistant III

Duties & Responsibilities

• Maintain calendar
• Organize data and reports
• Typing
• Answer the phone and screen calls
• Sort and prioritize mail
• Schedule appointments and make travel arrangements
• Order office supplies
• Process travel advances, reimbursements, and expense reports
• Facilitate contact between faculty, students, administrators and the Assistant Dean MOSDOH Clinical Affairs
• Write and/or finalize reports, minutes and correspondence
• Maintain files, reports, and records
• Cook up meetings, make appropriate reservations and food arrangements, contact meeting attendees, and prepare associated materials
• Attend meetings, take and prepare minutes, and distribute to appropriate personnel
• Provide clerical and general support to facilitate the execution of ASID program initiatives
• Manage the Assistant Dean MOSDOH Clinical Affairs' office
• Afford clerical and general support to facilitate the execution of ASID program initiatives
• Afford clerical and general support to facilitate the execution of ASID program initiatives
• Afford clerical and general support to facilitate the execution of ASID program initiatives
• Coordinate calendars for the Assistant Dean MOSDOH Clinical Affairs and MOSDOH calendar
• Prepare all travel arrangements, leave forms, and travel reimbursements for the Assistant Dean MOSDOH Clinical Affairs
• Cook up projects and initiatives
• Maintain agenda and minutes for COPC, Faculty Calibration, CCU and SCU Director meetings
• Conduct faculty chart audits and provide reports
• Maintain Incident Reports

Requirements

• Bachelor's degree preferred or equivalent combination of education/experience from which comparable knowledge and abilities are acquired
• Excellent computer skills with good working knowledge of Microsoft Word, Excel, Access, and PowerPoint
• Knowledgeable of Google email functions, electronic calendars, and Internet search engines
• Experience in a university or health care professional institution is helpful, project/program management experience, secretarial/office management experience and proven track record in a highly productive professional setting
• Polished written, oral, and interpersonal communications skills; effective time management; organizational skills; detail oriented; writing, proofing and editing abilities; professional office and phone etiquette
• Ability to multi-task
• Competency using standard office equipment including, but not limited to, computer, laser printer, photocopier/scanner, fax machine, phone systems, etc.
• This person should be a team player, willing to work independently and closely with others; be of even temperament; and especially be willing to treat students, staff, and faculty in a collegial manner
• Must be able to juggle several projects while meeting deadlines with strong prioritization abilities
• Must represent ATSU in a highly professional manner, both internally and externally