Assistant III, Administrative

About the role

The Assistant III, Administrative position provides clerical and administrative support to the Campus Managers Office. The role supports faculty, staff, and students by handling various administrative tasks.

Responsibilities

• Examines and answers correspondence, processes and prioritizes office communications, processes mail, answers the telephone and email, arranges conference calls, and maintains or coordinates the supervisor's schedule.
• Communicates program information and assists students.
• Performs clerical duties including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication.
• Gathers, compiles, and enters data, producing routine and specialized reports and documents; maintains files, records, logs, and other tracking systems.
• Maintains schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets.
• Compiles and produces routine reports or documents.
• Maintains confidentiality of work-related information and materials.
• Establishes and maintains effective internal and external relationships.
• May oversee the work flow of others, as appropriate.

Qualifications

• Two years related work experience.
• A high school diploma or equivalent.

Skills

• Maintaining an established work schedule.
• Effectively using interpersonal and communications skills.
• Effectively using organizational and planning skills with attention to detail and follow-through.
• Entering data, maintaining files, and performing other clerical duties.
• Maintaining confidentiality of work-related information and materials.
• Establishing and maintaining effective internal and external relationships.
• Effective customer-orientation when working with a multicultural population.
• Use a variety of spreadsheet, word processing, database, and presentation software.
• May also use social media, work with desktop publishing, and update webpages.

Benefits

Not specified.

Pay

$47,840 - $51,189

Schedule

Not specified.