ASSISTANT, ADMINISTRATIVE III

About the role

LyondellBasell is a leader in the global chemical industry creating solutions for everyday sustainable living. The Administrative Assistant manages multiple tasks and workloads, such as assigned company projects, preparing statistical reports, participates on plant teams, champions plant initiatives, plant purchases, orders plant production materials as needed, ensures deliveries, and organizes company sponsored celebrations. The Admin Assistant also provides high-level administrative support, handling requests, and performing clerical functions such as supporting department managers, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The Administrative Assistant acts as a back-up for other department administrative assistants during absences and assists other Admin Assistants with plant initiatives.

Responsibilities

• Apply practices and procedures that have clear precedents and/or operational guidance
• Arrange equipment/facilities for meetings (lunches & refreshments, if required)
• Schedule meetings and dialogs
• Manage purchase cards and statement reconciliations
• Order plant production materials and office supplies
• Prepare weekly and monthly plant statistical reports
• Update procedures in Documentum / D2
• Arrange travel (domestic and international)
• Handle expense reporting
• Perform monthly close process activities and account reconciliations
• Interact with external/internal customers to provide information about products and services
• Work with vendors on purchasing items
• Update seniority sheets
• Manage the bi-weekly OT payroll discrepancy report

Requirements

• High School diploma or equivalent
• A minimum of 5 years' experience
• Working knowledge of Microsoft Office Suite
• Works independently, receives minimal guidance; acts as a resource for colleagues with less experience
• High proficiency in a PC Windows environment and SAP software applications

Qualifications

• Excellent communication and organizational skills
• Administrative, inventory, or accounting experience
• Able to progress projects by interacting with a wide range of individuals to frame project needs, define success and deliver results
• Strong interpersonal skills
• Documentum / D2 experience

Skills

• Build Partnerships
• Deliver Results
• Drive Innovation
• Grow Capabilities
• Promote Inclusion
• Motivational Fit
• Technical Skills