Missoula Workplace Coordinator (Part-time, 10 hrs per week)

About the role

The Workplace Coordinator supports the day-to-day experience of employees and guests in the onX Missoula office. Key responsibilities include maintaining a clean, organized, and functional workplace, managing supplies, supporting meetings and events, and responding to routine workplace needs.

Responsibilities

• Help maintain a clean, organized, and functional workplace environment.
• Keep track of how the office is used and ensure basic supplies and amenities are available.
• Order, stock, organize, and maintain office supplies, kitchen supplies, coffee, snacks, beverages, and general workplace inventory.
• Handle small improvements and day-to-day needs, escalating larger issues to the Events & Experience Manager.
• Maintain the cleanliness and organization of shared spaces, meeting rooms, kitchens, and common areas.
• Aid with furniture setup and basic workplace organization as needed.
• Monitor workplace conditions, identify maintenance needs, and coordinate with internal partners and third-party service providers to help ensure workplace issues are addressed.
• Assist with occasional seasonal responsibilities, such as helping keep primary office entrances and walkways clear of snow and ice as needed.
• Respond to routine workplace needs as they arise.
• Support internal teams with basic event and meeting setup and breakdown.
• Assist with room preparation, catering coordination, and general logistics.
• Provide support for small team gatherings and occasional larger events.
• Help maintain workplace safety and report facility concerns as needed.
• Help maintain assigned company vehicles so they are clean, fueled, and ready for use.
• Identify maintenance needs and share them with the Events & Experience Manager.
• Occasionally transport supplies or materials using company vehicles.

Requirements

This is a part-time role, approximately 10 hours per week, typically spread across 2–3 weekdays. It is well-suited for someone who prefers a steady, predictable routine. Much of the work follows a regular cadence—maintaining spaces, restocking supplies, and keeping the office ready for employees and guests—along with occasional support for events or special projects.

Qualifications

• Experience & Availability: 2+ years of experience in workplace operations, hospitality, customer service, office administration, retail, facilities support, event support, or a related field. Availability to work approximately 10 hours per week, typically across 2–3 weekdays.
• Service & Work Style: Strong service mindset and genuine enjoyment of helping others have a positive experience. Ability to work independently, manage competing priorities, and consistently follow through on commitments. Demonstrated reliability and accountability when handling company resources, including experience managing purchases, budgets, or expense tracking with attention to accuracy and integrity.
• Skills & Judgment: Excellent organizational skills and attention to detail. Strong judgment and the ability to identify and address routine workplace needs with minimal oversight. Proactive approach to problem-solving, with the ability to anticipate needs before they become issues. Comfort communicating with employees at all levels of the organization, including executives, vendors, and guests. Basic proficiency with common workplace technology and communication tools.

Physical, Operational, and General Requirements

• A valid driver's license and the ability to safely operate company vehicles, including large pickup trucks.
• Ability to regularly move throughout the office, set up meeting spaces, stock supplies, and perform hands-on workplace support tasks, including lifting or transporting items up to 40 pounds, as well as bending, reaching, climbing ladders, and standing for extended periods, with or without reasonable accommodation.

What You’ll Bring

• Flexibility in scheduling is a bonus, including occasional availability for earlier mornings or adjusting hours to support workplace needs.
• Experience working in the outdoor industry or a strong appreciation for the outdoors.
• Possession of, or ability to obtain, a Montana Notary Public certification.

Bonuses

• Experience working in the outdoor industry or a strong appreciation for the outdoors.
• Possession of, or ability to obtain, a Montana Notary Public certification.

Pay & Benefits

Competitive hourly compensation
401(k) matching at 100% for the first 3% you save and 50% from 3–5%
PTO accrual (vacation, holidays, sick time)
Annual onX swag allowance
Complimentary onX Elite Membership
Access to outdoor industry discounts and pro deals
Performance Essentials Success in this role requires a combination of problem-solving, organization, attention to detail, and the ability to perform hands-on workplace support activities.