Midwifery Fellowship Program Administrator

About the role

The Midwifery Fellowship Program Administrator oversees the comprehensive coordination and administration of the Black Midwifery Fellowship (BMF) and its associated training programs across multiple clinical and community sites.

Responsibilities

• Recruitment, onboarding, credentialing, and access provisioning for fellows, including UCSF and ZSFG appointments, badges, and EPIC access.
• Manage complex clinical and educational schedules and track fellow progress.
• Coordinate mentorship communities, educational activities, including travel, workshops, conferences, and works-in-progress presentations.
• Oversee stipend payments and ensure compliance with required training.
• Conduct accounts payable, accounts receivable, and purchasing functions, such as setting up purchase orders, reviewing invoices, and processing expense reports.
• Collaborate with the division finance team to manage spending and ensure compliance with UCSF and funder policies.
• Organize rotations, orientations, and educational experiences for aspiring midwives and midwifery students, facilitating their engagement in Black Centering and abortion clinical training.
• Manage the scheduling, produce orientation materials, and serve as the primary contact for learners during their rotations.
• Support program evaluation and continuous quality improvement by collecting and analyzing qualitative and quantitative data, managing IRB submissions, contributing to grant proposals and reports, and assisting with manuscript preparation and scholarly dissemination.
• Serve as the main point of contact and coordinator for visitors, observers, volunteer aspiring midwives, and research assistants affiliated with the BMF program.
• Ensure compliance with policies and regulations at UCSF and the San Francisco Department of Public Health.
• Provide consultation to faculty and administration regarding the management of these groups.
• Frequent collaboration with program leadership, site directors, faculty, partner institutions, and funding sources to maintain transparent communication and strong partnerships.

Requirements

• Bachelor's degree in related area and/or equivalent experience/training
• 3+ years minimum experience required
• Thorough knowledge of or ability to quickly come up to speed on relevant policies and regulatory requirements
• Solid knowledge of health professions education program requirements
• Thorough knowledge of administrative analysis and operations research
• Demonstrated ability to develop and implement processes and systems
• Strong interpersonal skills
• Excellent organizational skills, analytical ability, and demonstrated attention to detail
• Highly proficient in MS Office applications including Word, Excel, and Outlook

Qualifications

• Bachelor's degree in related area and/or equivalent experience/training
• 3+ years minimum experience required
• Thorough knowledge of or ability to quickly come up to speed on relevant policies and regulatory requirements
• Solid knowledge of health professions education program requirements
• Thorough knowledge of administrative analysis and operations research
• Demonstrated ability to develop and implement processes and systems
• Strong interpersonal skills
• Excellent organizational skills, analytical ability, and demonstrated attention to detail
• Highly proficient in MS Office applications including Word, Excel, and Outlook