Medical Records Specialist

Major Duties and Responsibilities

• Ensures the criteria is met for a high performing team member and the values that support trust, interdependencies and teamwork are role modeled and consistently evidenced in the work environment
• Covers medical records office daily to ensure coverage
• Constant direct communication with clinical staff, Compliance/Privacy Officer, and Directors when needed
• Follows up with clients and/or clinical staff to coordinate the implementation of valid consents so the individual has a clear understanding of the request and disclosure of records
• Establishes and maintains confidential files and records
• Understands Corporate Compliance information in relation to medical records and HIPAA
• Knowledge regarding the disclosure and confidentiality of 42CFR Part 2, Mental Hygiene information (Section 33.13), and HIV/AIDS related information
• Affords assistance with the pulling charts and preparing records
• Scans charts as needed to maintain electronic medical record
• Processes client records maintaining current and termed client records
• Answers medical records phone calls and appropriately follows up with messages
• Operates office machines and instructs others in the operation of same
• Assists with other duties as assigned

Skills/Competencies

• Ability to generate standard business letters
• Excellent interpersonal skills and communication skills both verbal and written
• Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills
• Ability to handle multiple tasks with attention to detail
• Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc.
• Ability to operate office equipment

Education Requirements

• High School Diploma or equivalent

Experience

• One-year work related experience