Media Marketing and Office Operations Coordinator

Key Responsibilities

• Support digital and streaming ad sales efforts, including proposal development, media plans, campaign materials, and client deliverables
• Aid in the execution of streaming TV and digital advertising campaigns to drive brand awareness and audience engagement
• Coordinate campaign trafficking, creative asset delivery, and performance tracking across streaming and digital platforms
• Support streaming partner account management, including campaign coordination, deliverable tracking, and partner communication
• Develop and format marketing and sales materials, including presentations, spec sheets, and promotional assets
• Manage and maintain marketing calendars and campaign timelines to ensure alignment across teams
• Track campaign performance and prepare reporting, recaps, and insights for internal stakeholders and partners
• Support CRM updates, lead tracking, and general marketing operations
• Assist with on-property marketing efforts to promote streaming content and increase viewership
• Collaborate cross-functionally with Ad Sales, Business Development, Marketing, Content, Analytics, and Operations teams to ensure seamless campaign execution
• Assist with communication and coordination with traditional and streaming media partners

Office Operations & Administration

• Maintain the day-to-day upkeep of the NYC office to ensure a well-organized, efficient, and welcoming workspace
• Keep office supplies, kitchen items, and snacks stocked
• Organize office layout, logistics, and support any office moves or reconfigurations
• Coordinate with building management and facilities for ongoing maintenance and operational needs
• Manage incoming and outgoing mail and shipping, including distribution of marketing materials and branded merchandise to other offices
• Organize, inventory, and restock branded merchandise in partnership with the marketing team
• Plan and execute internal events, including holiday parties, volunteer initiatives, team gatherings, and office catering
• Identify and coordinate venues, vendors, and event partners
• Manage event logistics including invitations, reservations, catering, materials, and communications
• Handle invoices, budgeting, and expense tracking related to events
• Support sales team with client-facing events, including catering, reservations, and ticketing
• Assist with external events and activations across teams as needed
• Partner in organizing company on-sites and off-sites (e.g., Sales Kickoff)
• Assist with NYC-based client meetings and Board of Directors meetings, including food, logistics, and coordination
• Provide administrative and organizational support to NYC leadership
• Aid in document preparation, customer materials, and internal coordination
• Support expense report filing and basic financial tracking
• Coordinate business card ordering and general administrative needs
• Assist with travel booking for NYC leadership and organize group travel logistics
• Liaise with other office locations (e.g., State College) and executive support teams
• Assist with invoice processing, CRM entry, and coordination with legal and clients on contracts

Qualifications

• Bachelor’s degree in Marketing, Communications, Business, Advertising, or a related field preferred
• 0–3 years of experience in marketing, media, advertising, or administrative roles (internships included)
• Familiarity with digital media, streaming platforms, or advertising concepts preferred
• Proficiency in Microsoft Office Suite and Google Workspace (Excel/Sheets required)
• Experience with CRM platforms (e.g., Salesforce) is a plus
• Basic design and asset formatting skills (e.g., Canva, Adobe Creative Suite) are a plus
• Strong organizational, multitasking, and analytical skills
• Excellent communication skills and high attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Proactive, resourceful, and eager to learn

Preferred Skills

• Strong proficiency in Microsoft Office Suite, particularly Excel and PowerPoint
• Experience with Google Workspace (Sheets, Slides, Docs, Drive)
• Ability to build polished, client-ready presentations in PowerPoint and Google Slides
• Strong working knowledge of spreadsheets, reporting, and data organization
• Familiarity with digital media or advertising concepts is a plus
• Interest in streaming TV, CTV, and evolving media landscapes
• Familiarity with content calendars and campaign planning workflows