Media Assistant, Unwired Media | Active International | Pearl River, NY

About the role

This position's primary role is to assist Media Buyers in the Unwired Media group in the maintenance of advertisements from inception to completion.

What you'll do

• Prepare paperwork to follow new orders to stations, including traffic instructions, letter of liability or credit requests as needed.
• Confirm receipt of orders, collect contracts from stations and/or station representatives.
• Checks contracts for accuracy.
• Enter make good adjustments and preemptions into the media stewardship system after Buyer approval.
• Collections pre- and post-logs by deadline ensuring log times are entered into the media stewardship system and reports are pulled correctly. Follow up on any discrepancies by checking log times against orders.
• Review various reports and proofs for accuracy, i.e., profit and loss and spot separation reports.
• Trouble shoot and resolve billing discrepancies and Invoice Matching Reports (IMRs).
• Develop productive relationships throughout Active and with external station representatives.
• Aid and participate in ad hoc projects as needed.

Qualifications

• Bachelor’s degree or equivalent experience is required
• Up to 1 year of related experience required, preferably in a media-related or administrative capacity
• Proficiency in Microsoft Word and Excel, required
• Proficiency in Outlook or similar email and task manager application preferred

About Us

AMS is a global media solutions company built on growth for the brands we serve and the people who power us. Across our brands Active International, XACTV, and Involved Media, we connect talent, technology, and insight to help leading companies grow. Recognized globally as a Great Place to Work, we invest in our people with the same care, curiosity, and long-term commitment we bring to our clients.

Why You’ll Love Working Here:

• A culture that values creativity, collaboration, and care
• Opportunities to learn, grow, and lead across brands and markets
• Regular in-office collaboration that fuels connection and innovation
• Recognition that celebrates your impact
• We grow together. Your growth drives our success.

Travel

This position does not require regularly scheduled travel.

Salary and Benefits

The salary for this role is $46,000. The successful candidate’s salary will depend on the actual ranges of current employees in the subject position, market considerations, budgetary considerations, geography, as well as the candidate’s skill set, level of experience, and qualifications. Involved Media offers a very competitive benefits package inclusive of medical coverage, dental, vision, disability, 401k, paid time off, community engagement opportunities, great colleagues, and great learning opportunities.

Schedule

Hybrid (Pearl River, NY, US)