Direct Response, Media Assistant | Active International | Pearl River, NY

Active, part of AMS’s award‑winning, people‑first culture, delivers results across asset remarketing, media trade buying, and new business sales. The Media Assistant coordinates, updates, and maintains all accounts from inception to completion, working closely with buyers, networks, and advertising agencies to execute and maintain Direct Response media placements.

Responsibilities

• Assist team of buyers in gathering rates and inventory availability from networks
• Maintain up‑to‑date media representative list inclusive of name, phone, email, and fax information
• Send orders to designated media representatives for approved activity and follow up to ensure written confirmations are received
• Complete Control Sheets for both Local and National stations/networks as requested by the coordinator
• Prepare and maintain monthly programming grid folders by requesting updated grids from networks on a regular basis
• Populate missing programming information into weekly post log reports and final post data using grids provided by networks
• Complete program schedules and post log reports for clients as needed
• Obtain and check all pre‑ and post‑log times received from stations for accuracy
• Monitor media placement to ensure fair and equitable rotation across all units placed
• Follow up with sales reps and assistants daily for updated pre‑logs via phone and email
• Request and confirm accuracy of local market contracts including trade deal usage
• Assist team of buyers with entry of rates and buylines into CoreMedia System (CORE Direct)
• Open job estimates in CORE Direct, MediaOcean, and PeopleSoft
• Input direct response schedules into MediaOcean and/or PeopleSoft
• Generate internal pre‑log charts comparing ordered versus scheduled air times
• Notify buyers/campaign managers of networks experiencing pre‑emptions
• Update on a daily basis for each network/client
• Compile client pre‑log times and input into expected format for all clients requesting
• Reconcile local air times in Direct Manager on a weekly basis with support from Coordinator & Buyer
• Aid coordinators with meeting deadlines on a monthly basis including local and national invoice reconciliation
• Support coordinators, supervisors, and buyers with ad hoc projects/tasks
• Create, send, and save credit memos and emails to reps in proper client folders
• Participate in and work on ad hoc projects as assigned

Qualifications

• Bachelor’s degree preferred or equivalent experience required
• Proficiency in Microsoft Word and Excel required
• Up to one year related experience preferably in an administrative and/or media capacity in a corporate environment preferred
• Experience in MediaOcean, CORE Direct, and PeopleSoft media systems preferred
• No supervisory responsibilities

Benefits

• Culture that values creativity, collaboration, and care
• Opportunities to learn, grow, and lead across brands and markets
• Regular in‑office collaboration that fuels connection and innovation
• Recognition that celebrates your impact
• Medical coverage, dental, vision, disability, 401(k), paid time off
• Community engagement opportunities
• Great colleagues and great learning opportunities

Pay

The salary for this role is $46,000. The successful candidate’s salary will depend on the actual ranges of current employees in the subject position, market considerations, budgetary considerations, geography, as well as the candidate’s skill set, level of experience, and qualifications.

Schedule & Travel

This position does not require regularly scheduled travel. Unfortunately, we are unable to sponsor or take over sponsorship of an employment visa at this time.