Media Assistant, Direct Response | Active International | Pearl River, NY

About Us

At Active, your growth drives our success. Together, we deliver results that matter — for our clients, our partners, and each other. You’ll work across asset remarketing, media trade buying, and new business sales — surrounded by people who are curious, creative, and driven to learn every facet of the business. We work hard, celebrate wins, and find joy in solving challenges together. As part of AMS’s award-winning, people-first culture, you’ll benefit from the same commitment to inclusion, recognition, and growth that drives success across all our brands.

About The Role

The Media Assistant assists in coordinating, updating and maintaining all accounts from inception to completion. This position works closely with buyers, networks and advertising agencies/clients to aid in the execution and maintenance of Direct Response media placements.

• Assist team of buyers in gathering rates and inventory availability from networks
• Maintain up-to-date media representative list inclusive of name, phone, email and fax information
• Send orders to designated media representatives for approved activity and then follow up as appropriate to ensure written confirmations are received
• Complete Control Sheets for both Local and National stations/networks as requested by the coordinator
• Prepare and maintain monthly programming grid folders by requesting updated grids from the networks on a regular basis
• Populate missing programming information into weekly post log reports and final post data using grids provided by networks
• Complete program schedules and post log reports for clients’ as needed
• Obtain and check all pre and post log times received from the stations are accurate
• Monitor media placement to ensure fair and equitable rotation across all units placed
• Follow up with sales reps and assistants on a daily basis for updated pre-logs via phone & email
• Request and confirm accuracy of local market contracts including trade deal usage
• Aid coordinators with meeting deadlines on a monthly basis including local and national invoice reconciliation
• Support coordinators, supervisors & buyers with ad hoc projects/tasks
• Create, send, and save credit memos and emails to reps in proper client folders
• Participate in and work on ad hoc projects as assigned.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Qualifications

• Bachelor’s degree preferred or equivalent experience is required.
• Proficiency in Microsoft Word and Excel required.
• Up to one year related experience preferably in an administrative and/or media capacity in a corporate environment is preferred.
• Experience in MediaOcean, CORE Direct and PeopleSoft media systems preferred.

Pay

$46,000

Schedule

Not specified