Materials Coordinator

About the role

The Materials Coordinator, within the Stations, Facilities & Structures department’s Materials Management team, supports department stakeholders in managing the requisition-to-purchase-order-to-invoice lifecycle. This role involves assisting with the submission of high-quality requisitions, coordinating with the budget office and procurement and logistics teams, and resolving invoice-related issues.

Responsibilities

• Manage the requisition process to ensure compliance with procurement policies and procedures.
• Aid in compiling and submitting requisitions through training sessions.
• Process requisitions into FMIS promptly and liaise with relevant parties to facilitate transition into purchase orders.
• Maintain oversight of purchase order expenditures and collaborate with third-party providers to address invoice-related concerns.
• Track contract start and end dates to ensure adequate procurement timelines.
• Receive and process invoices to support financial reporting requirements.
• Organize and maintain accurate records, reports, and documents.
• Provide customer service and guidance to senior managers, area managers, and contract employees/vendors.
• Drive a company vehicle as needed to visit work sites.

Requirements

• A Bachelor’s degree from an accredited institution.
• Three (3) years of experience in materials procurement or a related field.
• Working knowledge of the Microsoft Office suite and ERP software.
• Demonstrated ability to multitask and meet deadlines.
• Excellent collaboration and customer service skills.
• Ability to work effectively with a diverse workforce.

Qualifications

• English language skills required for effective performance.
• Valid driver’s license without infractions in accordance with MBTA policy.

Skills

• Proficiency in data reporting.
• Experience with digital tools and ERP software.
• Ability to work independently and handle multiple tasks simultaneously.
• Knowledge of public sector, transit, and facilities environments.

Benefits

Not specified.

Pay

Not specified.

Schedule

Not specified.