Marketing & Proposal Coordinator

About the role

At Apex, we’re building a place where your career accelerates, your contributions matter, and your potential is fully realized. We’re looking to add a full-time Marketing & Proposal Coordinator to our team.

Responsibilities

• Work alongside our Woburn-based Marketing Manager and Sr. Marketing Coordinator in pursuit of new work, with an emphasis on projects in the northeastern United States
• Assist with the retrieval and tracking of requests for proposals/qualifications and help with go/no-go discussions
• Support proposal plan preparation and drive proposal kick-off discussions
• Contribute to compelling firm qualifications, proposals, and presentation materials in support of Apex’s business initiatives. Includes layout, writing, and coordination
• Aid in the writing, cataloging, and updating of project materials, such as profiles, team resumes, and client references
• Produce hard-copy proposal documents as needed, from the Woburn, Massachusetts office
• Travel to client locations to deliver proposals, on occasion
• Support special events and trade shows, on occasion
• Perform tasks to ensure the quality of marketing materials, such as proofreading, aesthetics, and compliance reviews
• Update the client relationship management (CRM) system and related databases
• Fulfill other marketing tasks as needed

Requirements

• Minimum of 3-5 years of experience as a marketer, preferably in the architecture, engineering, and construction (AEC) industry
• Proficiency in Adobe InDesign and Microsoft Office
• Proposal experience required
• Excellent prioritization and time management skills
• Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced, deadline-driven environment
• Excellent writing and copy editing capabilities
• Strong communications skills and the ability to adapt to different communication styles
• Highly motivated, willing to be part of our Apex team and enhance our marketing efforts
• Ability to travel to the Apex office in Woburn, Massachusetts, for proposal production, and to client locations for proposal delivery
• Valid driver's license, safe driving history and reliable transportation

Qualifications

• Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field

Skills

• Adobe InDesign
• Microsoft Office

Benefits

• Company-subsidized medical and dental
• Company-paid life, short, and long-term disability
• 401k match
• Tuition assistance
• Performance-based bonuses or other incentives
• Working with the best and brightest in the industry
• Annual Expected Pay Range: $75,000 - $85,000 per year

Pay

$75,000 - $85,000 per year

Schedule

Hybrid