Marketing Coordinator (Full-Time)

About the role

MBP is a leading, multi-disciplined construction management and consulting firm headquartered in Vienna, Virginia. As a Marketing Proposal Coordinator II, you will play a key role in working with team members across all areas of the firm to coordinate proposal efforts, develop qualifications packages, and create targeted deliverables and presentations that highlight MBP’s capabilities and unique value. This role is designed for someone ready to take the next step in their AEC marketing career, building on previous proposal coordination experience and expanding into more complex pursuits. Familiarity with the AEC industry is preferred.

Responsibilities

• Manage proposals, capabilities packages, and shortlist interview materials from kickoff to delivery
• Review RFPs and develop compliance matrices, schedules, and QC plans
• Work alongside technical staff and BD teams to develop content, themes, and messaging that align with client goals
• Write, edit, and tailor resumes, project descriptions, and firm narratives
• Coordinate with teaming partners and subconsultants
• Support go/no-go, kickoff, pink/red team reviews, and debriefs
• Maintain accurate data in Deltek VantagePoint and support the development of updates and content
• Ensure win themes and messaging are consistent throughout responses and presentations
• Use Kantiv AI (formerly Joist AI) and OpenAsset to support content development, organization, and compliance tracking
• Monitor opportunity websites and route RFPs to pursuit leaders
• Assist with print production, assembly, and delivery when required

Requirements

• Prior experience coordinating proposals for government and private-sector clients; experience in the AEC industry strongly preferred
• Experience with Federal SF 330, state, and municipal submissions is desirable
• Proficient with Adobe InDesign, Microsoft Office, and experience with Deltek VantagePoint (or similar CRM) and OpenAsset
• Proven success managing multiple deadlines and competing priorities
• Minimum of 2 years of AEC industry proposal experience required
• Bachelor’s degree in marketing, communications, business, English, or related field, or equivalent experience

Skills

• Exceptional writing, editing, and verbal communication skills
• Strong organization, time management, and detail orientation
• Ability to interpret complex RFPs and develop compliance structures
• Proficiency with Adobe InDesign, Acrobat, and Microsoft Office
• Experience working in SharePoint and OneDrive environments
• Ability to collaborate and build relationships across teams and offices

Guidance & Responsibility

You will work independently on most assignments while collaborating closely with marketing leadership, business development, and technical staff. This role requires initiative, accountability, and the ability to manage deadlines confidently.

Benefits

• 100% employer-paid medical, dental, vision, life, and disability insurance for employees
• 401(k) profit-sharing plan with company match
• Competitive pay with semi-annual bonus opportunities
• Generous paid time off
• Tuition assistance and student loan repayment
• Annual gym reimbursement
• Paid volunteer time
• Pet insurance
• Wellness initiatives and mental health resources
• Robust training and development programs
• Coverage of professional certifications and continuing education

Pay

The base salary range for this position is $63,000.00 to $86,000.00. Actual compensation will be determined based on work location, qualifications, experience, job-related skills, and relevant education or training.

Schedule

Full-time