Marketing Assistant (Fragrance Exp) [211574]

About the role

The ideal candidate is passionate about beauty, fragrance, and luxury brands. They are highly organized with exceptional attention to detail, analytical, and comfortable working with marketing and sales data. Proactive and able to manage multiple projects simultaneously, they are strong communicators who enjoy collaborating across Marketing, Sales, Retail, Creative, and Global teams.

Responsibilities

• Collect and analyze competitive market data and industry trends.
• Pull and organize brand performance data using internal reporting tools including Circana, Power BI.
• Support data collection and reporting for leadership meetings, business reviews, global presentations, and marketing recaps.
• Monitor competitor activity and provide insights to support brand strategy.
• Coordinate retailer requests for full-size products and samples for marketing programs, editorial features, meetings, and photoshoots.
• Maintain organization and inventory of the product closet using Salesforce SHOP.
• Avoid inventory management at third-party storage facilities.
• Ensure products are available to support ongoing marketing initiatives.
• Provide marketing information required for SKU creation and product code setup to support successful product launches.
• Track marketing information throughout the launch process to ensure timely product availability.
• Manage brand Purchase Orders (POs) from creation through final reconciliation.
• Partner with internal teams to ensure accurate documentation and timely processing.
• Avoid budget tracking and purchase order reporting.
• Partner with agencies including Her Campus and Influenster to coordinate product seeding prior to launches.
• Support ratings and reviews initiatives by ensuring timely product delivery.
• Cook up retailer sample requests by providing product images, ingredient information, product weights, and shipment details.
• Order marketing samples through Salesforce SHOP to support retailer programs and promotional initiatives.
• Prepare and ship products in advance of retailer presentations and business meetings.
• Assemble product kits and meeting materials for internal and external stakeholders.
• Cook up product logistics for meetings hosted in the New York office.
• Stay informed on fragrance, beauty, and competitive market trends.
• Visit retail locations to gather competitive intelligence, product photography, and merchandising insights.
• Support preparation for executive store walks and key retailer visits.

Qualifications

• Required: Bachelor's degree in Marketing, Business, Communications, or a related field.
• Required: 1–2 years of experience in marketing, brand marketing, or marketing coordination.
• Required: Strong organizational skills with exceptional attention to detail.
• Required: Excellent written, verbal, and interpersonal communication skills.
• Required: Strong presentation and project coordination abilities.
• Preferred: Experience within the beauty, fragrance, luxury, or consumer products industry.
• Preferred: Exposure to product launches, retailer marketing, or brand marketing.
• Preferred: Experience with Circana, Power BI, or Salesforce SHOP.
• Preferred: Familiarity with marketing analytics, inventory management, and purchase order tracking.