Marketing Administrative Assistant

About the role

The Marketing Administrative Assistant supports the brands and K-C North America (KCNA) vision and objectives. Key responsibilities include preparing presentations, managing samples and merchandising fixtures, coordinating events, and maintaining ETQ claims.

Responsibilities

• Prepare, edit, and produce presentations for brands and key customers using brand marks and multimedia materials.
• Distribute Annual Business Plan communications and materials for the National Sales meeting.
• Manage timelines and vendors for product samples, creative development samples, and other customer requests.
• Ensure accurate inventory of product packaging and samples in the storeroom.
• Own the timeline and communication for brand-funded Merchandising Fixtures, including third-party warehousing and fulfillment.
• Create/manage purchase orders for new rack manufacturing and fulfillments.
• Lead Request for Proposal (RFP) processes for new unit designs when necessary.
• Coordinate with the Consumer Engagement team for supply and promotion management, sponsorship/partnership coordination, and back-office support.
• Serve as venue liaison and coordinate all aspects of venue arrangements, including meeting room arrangements, audiovisual equipment, and post-event billing.
• Create and manage pricing authorities for new stock codes and ensure required approvals.
• Organize and manage volunteer events such as the National Diaper Bank and Alliance for Period Supplies.
• Maintain and update the claims system for the brands to ensure integrity in consumer-facing messaging.

Requirements

Preferred qualifications include previous experience as an Executive/Administrative Assistant and work experience within a large/global corporation. Prior CPG experience is a plus.

• Bachelor’s degree preferred, or equivalent of 3+ years of work experience.
• Experience leading and managing multiple projects for multiple stakeholders in a fast-paced environment.
• Strong ability to understand and anticipate business needs, develop clear project timelines, and track progress.
• Excellent oral and written communication skills, with the ability to communicate with all levels of leadership.
• Proven analytical and detail-oriented skills.
• High standard of professionalism and work ethic, decision-making ability, and adaptability/flexibility.
• Proficiency in various computer systems, including Microsoft Office, SAP, SharePoint, and graphics management systems.

Qualifications

• Bachelor’s degree preferred, or equivalent of 3+ years of work experience.
• Prior CPG experience is a plus.
• Ability to lead and manage multiple projects for multiple stakeholders in a fast-paced environment.
• Strong understanding of business needs and the ability to develop clear project timelines and track progress.
• Excellent oral and written communication skills, with the ability to communicate with all levels of leadership.
• Proven analytical and detail-oriented skills.
• High standard of professionalism and work ethic, decision-making ability, and adaptability/flexibility.
• Proficiency in various computer systems, including Microsoft Office, SAP, SharePoint, and graphics management systems.

Skills

• Project management
• Customer service
• Event coordination
• Inventory management
• Supplier relations
• Claims maintenance

Benefits

Includes medical, dental, and vision coverage, on-site fitness center, occupational health nurse, allowances for high-quality safety equipment, flexible savings and spending accounts, diverse income protection insurance options, and additional programs and support for education, adoption, relocation, and childcare.

Pay

Base pay range: $72,260 – $85,380 USD.

Schedule

Full-time position.

Benefits

Comprehensive benefits package including 401(k) and Profit Sharing plan, flexible savings and spending accounts, diverse income protection insurance options, and additional programs and support for education, adoption, relocation, and childcare.