Marketing Assistant (Entry-Level)

Responsibilities

• Aid in the preparation of high-quality prime and subconsultant proposals through the creation of marketing materials such as resumes, biographies, project descriptions, project photographs, and collateral materials.
• Maintain CRM and FMT databases by inputting and updating information on opportunities, projects, resumes, photos, and document templates.
• Track opportunities via IMS, DJC (Daily Journal of Commerce), and compile summaries of Capital Improvement Plans.
• Support the team with research, reports, and tracking documents.
• Assist with internal word processing – review, edit, and compile documents, file documents, and other items.
• Attend and take notes at miscellaneous internal meetings.
• Assist senior marketers with design award submissions.
• Order promotional items like business cards and office materials.
• Contribute to corporate marketing efforts on social media, website updates, and other company-wide requests.
• Coordinate internal events (quarterly events, conferences/exhibits, annual client nut drive, meat drive).
• Interact with and facilitate communications with staff, vendors, and clients.
• Support production staff as needed – greet office guests/vendors, order office supplies, answer multi-line phone system, coordinate catering, ship items, rent cars, etc.
• Run errands as needed on a weekly, monthly basis.
• Assist project managers with preparing project progress reports.
• Comply with Shannon & Wilson's Quality Assurance policy.
• Adhere to Shannon & Wilson's Health & Safety and Loss Prevention policies and procedures.
• Perform other duties as assigned by supervisor.

Requirements

• Bachelor’s degree in marketing, journalism, communications, or related field.
• 0 – 4 years of marketing experience with an Architectural/Engineering/Construction services firm.
• Strong analytical and organizational skills, with the ability to multitask and manage time effectively.
• Excellent writing, proofreading, editing, and document production skills.
• Creative with exceptional attention to detail and strong design sensibility.
• Superior communication skills, both written and verbal, to interact with clients, vendors, and staff at all levels.
• The ability to work independently with the appropriate level of supervision.
• Frequent sitting, standing, and walking (with or without accommodations).

Qualifications

• Must be able to work in a fast-paced, multi-tasking environment with a good understanding of the time-critical nature of proposals and other marketing tasks.
• Must be able to balance multiple deadlines and work effectively under pressure.
• Demonstrated proficiency in MS Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Basic knowledge and understanding of marketing and business development strategies.
• The ability to work independently with the appropriate level of supervision.

Skills

• Excellent writing, organizational, and communication skills required to effectively interact with clients, vendors, and staff at all levels.
• Personable, flexible, and professional demeanor.

Benefits

• Employee stock ownership plan.
• Medical, prescription, vision, dental, long-term care, and life insurance plans.
• Pre-tax health and daycare FSA.
• Profit sharing and 401(k) plans with annual safe-harbor contributions.
• 10 - 20 paid vacation days per year for full-time employees (prorated for part-time employment) based on years of experience.
• Paid sick and safe leave accrues based on your state requirements.
• 9 paid holidays per year + 1 personal holiday.
• Paid volunteer day.
• Paid time off for bereavement and jury duty.
• Two weeks of paid parental leave.
• Lunch & Live wellness webinars and an Employee Assistance Program.
• Mentorship Program.
• Tuition reimbursement.
• Free parking.

Pay

Compensation is commensurate with experience.

Schedule

Full-time position.