Marine Compliance and Regulatory Coordinator (CLG)

Responsibilities

• Maintain a comprehensive tracking system for USCG inspections, ABS/BV class surveys, drydock and special surveys, and other regulatory events across the Gulf Coast.
• Manage and attend regulatory inspections. This includes tracking dates, preparing for inspection dates, certificate expirations, survey windows, outstanding USCG deficiencies, and ABS/BV conditions of class for all assigned vessels.
• Issue advance notice to operations, dispatch, port engineers, and vessel crews for upcoming inspections and certificate renewals; coordinate scheduling with USCG and class surveyors.
• Ensure all vessel paperwork and certificates are current and in order prior to inspections; review USCG documentation for accuracy and initiate amendments when errors are identified.
• Track all inspection findings, USCG deficiencies, and ABS/BV conditions of class from issuance through closure.
• Clock with port engineers, vessel crews, and operations to ensure corrective actions are assigned and completed within required timeframes; maintain a running log by vessel, responsible party, and due date.
• Follow up proactively to prevent findings from aging past resolution dates; support submission of corrective action documentation to USCG or class as required.
• Track and coordinate scheduled service, exchange, and inspection of life rafts, immersion suits, and offshore medical kits.
• Track and coordinate annual fire system inspections including CO2 hydrostatic testing and SCBA flow tests; schedule USCG A1 and A3 inspections with the appropriate service provider.
• Track and purchase pyrotechnics, EPIRBs, SARTs, AED batteries and pads, and associated equipment in accordance with regulatory and manufacturer requirements.
• Maintain complete records of all safety equipment service, exchange, and purchase activity.
• Track SIRE due dates for applicable vessels; issue management inspection notifications 60 days prior to due dates and coordinate scheduling with operations.
• Track open findings from management inspections and follow up with responsible parties through to closure.
• Track crew and shoreside training compliance including Learning Management System assignments and HAZWOPER certifications; identify upcoming expirations and notify relevant parties in advance.
• Maintain training records and generate compliance status reports for leadership as directed.
• Serve as the primary point of escalation for regulatory issues across assigned subsidiaries; represent the compliance function in internal and external meetings as required.
• Maintain complete and organized records for all assigned vessels including certificates of inspection, survey reports, class certificates, safety equipment service records, and regulatory correspondence.
• Perform other duties as assigned.

Qualifications

• Five or more years of experience in a maritime compliance, regulatory, or marine operations role; direct experience with USCG and classification society inspection processes required.
• Demonstrated working knowledge of USCG inspection processes, COI requirements, ABS/BV survey frameworks, Subchapter M, and vessel safety equipment regulations.
• Proficient in Microsoft Office Suite; experience with CMMS platforms (eMaint or similar) preferred.
• Strong written communication skills; able to draft clear, professional regulatory correspondence.
• Exceptional attention to detail with a demonstrated ability to manage a high volume of concurrent deadlines without missing critical dates.
• Self-motivated and persistent in following up with internal and external stakeholders without requiring repeated direction.
• Must handle sensitive regulatory and operational information with discretion.
• Valid driver's license required. TWIC card required or must be obtained within 90 days of hire.