Marine Compliance and Regulatory Coordinator (CLL)

Responsibilities

• Maintain a comprehensive tracking system for USCG inspections, ABS/BV class surveys, drydock and special surveys, and other regulatory events across the Pacific Coast fleet.
• Track inspection dates, certificate expirations, survey windows, outstanding USCG deficiencies, and ABS/BV conditions of class for all assigned vessels.
• Issue advance notice to operations, dispatch, port engineers, and vessel crews for upcoming inspections and certificate renewals; coordinate scheduling with USCG and class surveyors.
• Ensure all vessel paperwork and certificates are current and in order prior to inspections; review USCG documentation for accuracy and initiate amendments when errors are identified.
• Track all inspection findings, USCG deficiencies, and ABS/BV conditions of class from issuance through closure.
• Clock in and coordinate scheduled service, exchange, and inspection of life rafts, immersion suits, and offshore medical kits.
• Track and coordinate annual fire system inspections including CO2 hydrostatic testing and SCBA flow tests; schedule USCG A1 and A3 inspections with the appropriate service provider.
• Track and purchase pyrotechnics, EPIRBs, SARTs, AED batteries and pads, and associated equipment in accordance with regulatory and manufacturer requirements.
• Maintain complete records of all safety equipment service, exchange, and purchase activity.
• Track crew and shoreside training compliance including Learning Management System assignments and HAZWOPER certifications; identify upcoming expirations and notify relevant parties in advance.
• Maintain training records and generate compliance status reports for leadership as directed.
• Draft routine correspondence to USCG sector offices and ABS on behalf of the Company, including re-inspection requests, extension requests, and responses to deficiency notices, for review and sign-off by Management.
• Generate regular compliance status reports for leadership covering open findings, upcoming inspections, certificate expirations, and safety equipment schedules.

Qualifications

• Two or more years of experience in a coordination or compliance-related role; maritime industry experience strongly preferred.
• Familiarity with USCG inspection processes, COI requirements, ABS/BV survey frameworks, and vessel safety equipment regulations is a significant plus.
• Proficient in Microsoft Office Suite; experience with CMMS platforms preferred.
• Strong written communication skills; able to draft clear, professional regulatory correspondence.
• Exceptional attention to detail with a demonstrated ability to manage a high volume of concurrent deadlines without missing critical dates.
• Self-motivated and persistent in following up with internal and external stakeholders without requiring repeated direction.
• Must handle sensitive regulatory and operational information with discretion.
• Valid driver's license required. TWIC card required or must be obtained within 90 days of hire.