Manager, Lease Administration

We need to output HTML fragment with sections: About the role? Actually the posting includes "About You" and then description of responsibilities. We need to use

for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to include sections only when posting has real specific content. We have content: responsibilities (the long list). Requirements/Qualifications: Bachelor's degree, 7 years experience, etc. Skills: maybe mention proficiency with databases, MS Office, FASB/IFRS, etc. Benefits: listed. Pay: compensation range. Schedule: remote arrangement from one of the States listed (but not specific schedule). The posting says "This role is a Remote arrangement from one of the States listed.***". That's about location, not schedule. No explicit schedule like full-time, part-time. Might not include schedule section. We'll include Pay and Benefits sections. Also maybe "About the role" could be a brief intro? The posting starts with "Make your next move an expert one...". That's marketing fluff. Could treat as About the role? But we need to avoid filler. The instruction: include a section ONLY when posting has real, specific content for it — never emit a heading followed by filler/placeholder text. The intro is generic marketing; maybe we can skip About the role. Instead we could have Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay. However Qualifications and Requirements may overlap. Could combine into Requirements (including education, experience). Skills separate. We need to preserve all substantive information; do not invent or summarize away detail. Must not omit details. So we need to include all responsibilities list items. Use

• for any list of duties/requirements/benefits. For prose use

  . So we need to convert the long paragraph of responsibilities into list items? The instruction: Use

  • for any list of duties/requirements/benefits, and

    for prose. The responsibilities are a list of duties; we can make each bullet as

  • . Similarly requirements/qualifications as list. Benefits as list. We must not repeat job title as heading. No Job ID. Remove boilerplate like EEO, scam warning, etc. Also remove duplicated lines, application instructions, etc. Also remove legal EEO etc. Also remove "Pursuant to local law, Colliers is disclosing the following information:" maybe keep compensation range? That's part of Pay. The rest of that paragraph about compensation ranges can be part of Pay section. Benefits section we have details. We need to output only HTML fragment, no /, no markdown fences. Let's craft:

    Responsibilities

    • Manage people and building teams; familiar with accepted hiring and employment practices.
    • Act as managing lease analyst on a large account, overseeing other team members.
    • Lead a small team of Lease Analysts supporting multiple small and medium-sized accounts.
    • Communicate with clients and brokers/account managers for assigned accounts, and with landlords when appropriate.
    • Provide quality control within the database to identify errors and inconsistencies.
    • Ability to create, edit, and run reports in most Lease Administration databases.
    • Mentor and train Lease Analysts on key lease administration duties.
    • Interpret complex commercial lease language and attend to details.
    • Oversee lease abstraction, translation and quality control process for assigned account(s).
    • Assist in account transitions and setup as appropriate.
    • Responsible for maintenance of account process, procedures and playbooks to maintain and update as needed.
    • Abstract or input all rental obligations related to leases and all other important lease information.
    • Track, maintain, and communicate all expirations, option exercise dates, and other critical information.
    • Reconcile accounts with outstanding balances and work with landlords and clients to resolve any disputes.
    • Serve as the main point of contact for clients and internal stakeholders regarding lease administration matters.
    • Understand client business objectives, real estate portfolio strategy, and service expectations.
    • Maintain thorough understanding of client agreements for team accounts including boundaries of scope of work, fee structure, billing frequency and payee information; ensure this information has been correctly entered and maintained as a client contract in WorkTrac.
    • Conduct regular meetings and reviews with clients to present portfolio updates, key metrics, and performance reports.
    • Develop and maintain strong client governance programs such as reporting cadence, communication methods, business reviews, etc.
    • Drive toward achieving a net promoter score representative of strong service delivery and client relationships.
    • Manage client escalations and ensure timely resolution of issues.
    • Proactively identify account related risks and formulate appropriate mitigation strategies; project manage through solution.
    • Oversee and ensure global team is delivering services per the client specific process and contract.
    • Participate in presentations to new or existing clients for new business pitches.
    • Manage assignments and delegation of database management tasks to global team members.
    • Establish weekly calls and ongoing internal communications cadence with global lease admin account team members to review work, discuss outstanding issues and determine appropriate actions.
    • Prepare and lead with impactful communication and professional presence.
    • Foster effective communication and demonstrate professional presence, actively engaging with all team members to promote a collaborative environment.
    • General understanding of AI technology and openness to adapting to the evolution of technology.
    • Oversee the abstraction or input of rental obligations related to leases and all other important lease information as stipulated by client abstraction standards for assigned accounts.
    • Provide final QC for abstraction process as may be required for assigned accounts.
    • Demonstrate working knowledge of Colliers360, dashboards, WorkTrac, etc.
    • Review recovery clauses, set up recovery pools, calculate actual recovery expenses for each tenant, and review caps, base years, and non-standard exclusions.
    • Prepare monthly rental payment schedules.
    • Reconcile accounts with outstanding balances and work with landlords and clients to resolve any disputes.
    • Assist with monitoring, reviewing and approving all Rent, CAM, Operating Expense, Tax and Insurance payments to landlords, including reviewing leases to insure accuracy of all charges.
    • Review and validate Consumer Price Index adjustments as provided in legal documents.
    • Maintain file systems, including the data integrity of information contained in the database application used for tracking all Tenant and Lease related data.
    • Maintain team allocations and workload assignments.
    Now Requirements/Qualifications: We have: Bachelor’s degree in business, accounting, real estate, or similar field preferred. Qualified candidates will have at least 7 years of relevant experience in the commercial real estate lease administration industry and/or accounting and property management fields having worked in either (or both) the Landlord or Tenant sector. Intermediate to expert level experience with multiple commercial real estate database applications such as CoStar, Yardi, Apex, ProLease, Virtual Lease, or other portfolio management database systems. Expertise and documented success working on multi-line global accounts with 1,000+ leases and global account management structure. Intermediate proficiency level with Microsoft Office tools (Word, PowerPoint, Excel, OneNote, etc.) Thorough knowledge of FASB/IFRS accounting rules and general accounting principles preferred. Must be effective and have successful track record of working independently, preferably remotely, and possess strong time management skills. Driven to success in service delivery and highly effective in managing both people and tasks. We could split into Requirements (education, experience) and Skills (databases, MS Office, FASB/IFRS, etc.). But we can also combine. The instruction: prefer a few substantive sections over many thin ones. So maybe we have Requirements (education + experience) and Skills (technical). Let's do:

    Requirements

    • Bachelor’s degree in business, accounting, real estate, or similar field preferred.
    • At least 7 years of relevant experience in commercial real estate lease administration and/or accounting and property management, having worked in the Landlord or Tenant sector.

    Skills

    • Intermediate to expert level experience with multiple commercial real estate database applications (CoStar, Yardi, Apex, ProLease, Virtual Lease, or other portfolio management systems).
    • Expertise and documented success working on multi-line global accounts with 1,000+ leases and global account management structure.
    • Intermediate proficiency with Microsoft Office tools (Word, PowerPoint, Excel, OneNote, etc.).
    • Thorough knowledge of FASB/IFRS accounting rules and general accounting principles preferred.
    • Ability to work independently, preferably remotely, with strong time management skills.
    • Driven to succeed in service delivery and effective at managing both people and tasks.
    • General understanding of AI technology and openness to adapting to technological evolution.
    Now Benefits: We have: Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term/long-term disability. Employees are able to enroll in our company’s 401k plan, which includes an employer match. Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually. Certain senior-level roles are eligible for unlimited time off. Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year. Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) of paid parental leave will also be available for use after successful completion of 90 days of employment. Individuals may be eligible for different or additional benefits under applicable state law. Also Bonus: This position is eligible for an annual bonus, based on company and individual performance. We'll include Benefits section.

    Benefits

    • Employer-subsidized medical benefits (RX, dental, vision) for employees and families.
    • Employer-paid basic life/AD&D insurance and short-term/long-term disability.
    • 401k plan with employer match.
    • 10 days of sick leave and a minimum of 15 days vacation annually.
    • Certain senior-level roles eligible for unlimited time off.
    • 10 paid holidays plus two personal flex days per calendar year.
    • Twelve weeks paid parental leave for birth parents; four weeks for non-birth parents (adoptive/foster) after 90 days of employment.
    • Annual bonus based on company and individual performance.
    Pay: We have: Approximate Compensation Range for Role: $87,862 to $93,500 Area/Location Specific: Various Locations Listed Our Compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. We'll output Pay section with that info.

    Pay

    Approximate compensation range: $87,862 to $93,500 (varies by location, skills, experience, and education).

    Schedule: Not explicitly given; only remote arrangement. Could we infer schedule? Not given. So we skip Schedule section. We also need to include maybe a short paragraph about remote arrangement? Could be part of About the role? But we have no About the role section. Could we add a short

    about remote