Manager, Congress and Events Marketing

Position Summary

This role is responsible for leading the planning and execution of ADMA’s presence at congresses, internal events, and related marketing initiatives, ensuring high-quality, compliant, and strategically aligned experiences.

Essential Functions (ES) And Responsibilities

• Lead the congress strategy, planning and execution of approximately 50 regional and national congresses annually, ensuring strong alignment with ADMA’s commercial and medical objectives.
• Own congress and event execution from planning through completion, including communication with compliance, coordination of timelines, vendors, sponsorships, attendee management, and on-site support.
• Partner closely with Sales, Marketing, Medical Affairs, Scientific Communications, and National Accounts/ Market Access to determine event priorities, attendee participation, and overall event strategy.
• Cook up congress logistics including booth presence, exhibit materials, shipping logistics, registrations, and pre- and post-event communication with internal attendees and sales representatives.
• Manage sponsorship opportunities and exhibitor deliverables and payments to ensure deadlines and conference requirements are met.
• Work with the warehouse to ensure congress materials are packed and shipped.
• Lead planning and execution of ADMA internal events including meetings (i.e. National Business Meeting, Holiday Party) and trainings.
• Support venue sourcing, vendor management, contract coordination, and negotiation efforts to deliver high-quality events within budget.
• Think strategically about event flow, attendee experience, engagement opportunities, and overall execution to ensure successful and professional events.
• Lead pre-congress briefings for leadership and internal attendees, including training for onsite attendees on what to expect and best practice.
• Identify opportunities to improve processes, streamline event execution, and enhance ADMA’s presence and impact across congresses and internal events.

Competencies

• Demonstrated ability to achieve goals, overcome obstacles, and meet deadlines.
• Exceptional organizational and communication skills required.

Experience Requirements

• Bachelor’s Degree in Marketing or Relevant Field.
• 3-5 years in a Congress related or relevant Event Management role.

Preferred Experience

• Proactive participation in compliance reviews.
• Prompt reporting of any potential issues.
• Ongoing education to stay updated on relevant FDA regulations.

Compliance Requirements (ES)

• Strict adherence to FDA regulations and company policies governing sales and marketing activities.
• Completion of required compliance training.
• Accurate documentation of sales interactions.
• Adherence to data privacy regulations.

Job Responsibilities or Job Requirements

• Develop and manage event timelines, budgets, and tracking tools to maintain organization across multiple concurrent events and priorities.
• Identify opportunities to improve processes, streamline event execution, and enhance ADMA’s presence and impact across congresses and internal events.

Benefits

• 401K plan with employer match and immediate vesting.
• Medical, Vision, Life and Dental Insurance.
• Pet Insurance.
• Company paid STD and LTD.
• 3 Weeks’ Paid Time Off (within the first year).
• Tuition Assistance (after the first year).

Location

Easily accessible to Tri-Rail. Free shuttle to the Boca Tri-Rail station.

ADMA Biologics

ADMA Biologics is an Equal Opportunity Employer.