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Manager, Congress and Events Marketing

ADMA Biologics, Inc. · Boca Raton, FL · 1 mo ago
MarketingFull-time

Position Summary

This role is responsible for leading the planning and execution of ADMA’s presence at congresses, internal events, and related marketing initiatives, ensuring high-quality, compliant, and strategically aligned experiences.

Essential Functions (ES) And Responsibilities

  • Lead the congress strategy, planning and execution of approximately 50 regional and national congresses annually, ensuring strong alignment with ADMA’s commercial and medical objectives.

  • Own congress and event execution from planning through completion, including communication with compliance, coordination of timelines, vendors, sponsorships, attendee management, and on-site support.

  • Partner closely with Sales, Marketing, Medical Affairs, Scientific Communications, and National Accounts/ Market Access to determine event priorities, attendee participation, and overall event strategy.

  • Carefully coordinate congress logistics including booth presence, exhibit materials, shipping logistics, registrations, and pre- and post-event communication with internal attendees and sales representatives.

  • Manage sponsorship opportunities and exhibitor deliverables and payments to ensure deadlines and conference requirements are met.

  • Work with the warehouse to ensure congress materials are packed and shipped.

  • Lead planning and execution of ADMA internal events including meetings (i.e. National Business Meeting, Holiday Party) and trainings.

  • Support venue sourcing, vendor management, contract coordination, and negotiation efforts to deliver high-quality events within budget.

  • Think strategically about event flow, attendee experience, engagement opportunities, and overall execution to ensure successful and professional events.

  • Develop and manage event timelines, budgets, and tracking tools to maintain organization across multiple concurrent events and priorities.

  • Lead pre-congress briefings for leadership and internal attendees, including training for onsite attendees on what to expect and best practice.

  • Identify opportunities to improve processes, streamline event execution, and enhance ADMA’s presence and impact across congresses and internal events.

Competencies

  • Demonstrated ability to achieve goals, overcome obstacles, and meet deadlines.

  • Exceptional organizational and communication skills required.

Experience Requirements

  • 3-5 years in a Congress related or relevant Event Management role.

Education Requirements

  • Bachelor’s Degree in Marketing or Relevant Field.

Preferred Experience

  • Proactive participation in compliance reviews.

  • Prompt reporting of any potential issues.

  • Ongoing education to stay updated on relevant FDA regulations.

Compliance Requirements (ES)

  • Strict adherence to FDA regulations and company policies governing sales and marketing activities.

  • Completion of required compliance training.

  • Accurate documentation of sales interactions.

  • Adherence to data privacy regulations.

Benefits

  • 401K plan with employer match and immediate vesting.

  • Medical, Vision, Life and Dental Insurance.

  • Pet Insurance.

  • Company paid STD and LTD.

  • 3 Weeks’ Paid Time Off (within the first year).

  • Tuition Assistance (after the first year).

  • Easily accessible to Tri-Rail. Free shuttle to the Boca Tri-Rail station.

ADMA Biologics

  • Equal Opportunity Employer.

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