Manager Administrative Support

Monday–Friday, 8:00 AM–4:30 PM

About the role

Will manage a staff of 20 (combination of Surgery Schedulers & Administrative Assistants). Oversees administrative functions for Surgical Services, including orthopedics, plastics, general, trauma, burn, urology, dermatology, neurosurgery, otolaryngology, cardiovascular surgery, and other procedural-related services.

Responsibilities

• Assist surgical service chiefs and faculty with budget-related issues during the fiscal year and prepare for the next fiscal year.
• Maintain a working knowledge of all active service accounts; oversee all expenses related to administrative functions, educational funds, research funds, and discretionary funds.
• Process and manage all regular and purchase requests/orders; follow up on any outstanding invoices or balances.
• Provide administrative support and coordination services.
• Hire, train, supervise, and coordinate other administrative staff within the section, including work assignments.
• Serve as a liaison for the Surgical Service Section with all UAMS and Arkansas Children’s departments, as well as daily communications with internal/external physician offices and vendors.
• Maintain contract billings, equipment purchases, and contract payments.
• Assist with faculty and fellow recruitment activities.
• Coordinate residency rotations and fellowship training programs in collaboration with the GME programs at UAMS.

Requirements

• High school diploma or GED (or equivalent).
• Minimum 5 years of administrative/clerical experience.
• Minimum 1 year of leadership experience.

In lieu of a High School Diploma/GED, 7 years of relevant experience with at least 1 year in a leadership role is acceptable.

Qualifications

• Recommended: Bachelor’s degree in a related field of study.
• Recommended: Additional relevant work experience beyond the minimum requirements.