MANAGEMENT SECRETARY III / EMERGENCY APPOINTMENTS HOMELESSNESS

About the role

The Department of Mental Health is seeking qualified candidates to fill emergency Management Secretary III vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Responsibilities

• Replies to personal and other correspondence, composing letters with or without dictation.
• Screens office and telephone callers, meets the public, makes appointments, and arranges conferences and speaking engagements.
• Directs callers to other departments and officials or to other individuals, divisions, or sections of the department where assigned.
• Takes care of day-to-day inquiries or problems wherever possible.
• Secures information on the status of pending matters and reasons for delay in the completion of projects.
• Maintains office files and records, including those of a confidential nature.
• Performs confidential and personal services, as requested.
• Recognizes the need for revisions in office, clerical, and secretarial procedures, and makes recommendations regarding such changes.
• Sets priorities and schedules work assignments.
• Assigns and supervises the work of other employees.

Requirements

• Two (2) years of complex and highly responsible secretarial experience at the level of Los Angeles County's class of Secretary V*, Senior Secretary III*, Senior Secretary IV*, Management Secretary I*, or Management Secretary II*.
• Ability to type at the rate of 40 net words per minute.

Qualifications

Applicants must meet the requirements at time of filing. Important Typing Test Information: A qualifying typing performance test of 40 net words-per-minute will be administered to applicants who have not held a typing position in the service of the County of Los Angeles. Applicants must successfully complete the typing performance test at time of filing to qualify. Applicants who have taken and passed the required performance test administered by another County department must attach a copy of their typing certificate or typing test result email to their application at the time of filing. Applicants who have not taken a typing test administered by the Los Angeles County can apply to the Typing Test-Score Banking Only announcement bulletin, consisting of a timed typing test designed to measure speed accuracy in typing. To apply, copy and paste the URL to the address bar of the web browser or click on the link below.

URL: https://www.governmentjobs.com/careers/lacounty/jobs/4790069/typing-test-score-banking-only?keywords=typing%20test&pagetype=jobOpportunitiesJobs

Special Requirement Information

This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Physical Class

Light

Examination Content

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment.

Application and Filing Information

Applicants are required to complete and submit an online Los Angeles County Employment Application AND Supplemental Questionnaire in order to be considered for this examination. Paper applications, resumes, or any unsolicited documents will not be accepted in lieu of completing the online application and Supplemental Questionnaire. We must receive your application before filing closes. Application filing may be suspended at any time without advance notice.

Department Contact

HR Examinations Unit: (213) 972-7034
Hr Examinations Unit Email: exams@dmh.lacounty.gov
Analyst Contact Phone: Hon Sang Cheang, (323) 705-3799
Analyst Contact Email: hcheang@dmh.lacounty.gov

ADA Coordinator

(213) 972-7034

Teletype Phone

(800) 735-2922

California Relay Services Phones

(800) 735-2922

County of Los Angeles Employment Information

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law.

Testing Accommodations for Applicants

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting.

Fair Chance

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.