Support Staff-Secretary III

About the role

Provide secretarial and office administration support to a Department or School in order to enable effective and efficient office workflow and operations requiring independent judgment, decision making and a high degree of confidentiality.

Responsibilities

• Handle incoming calls and emails, routing appropriately or escalating issues as necessary
• Arrange meetings and travel arrangements for departmental staff
• Prepare and maintain files and records, ensuring accuracy and security
• Coordinate events and seminars within the department or school
• Manage the department's mail system, including sorting, distributing, and filing
• Assist with budgeting and financial reporting as needed
• Support the department head with administrative tasks as required

Requirements

• Bachelor's degree in Business Administration, Secretarial Science, or related field
• Minimum 2 years of relevant experience in an administrative or secretarial role
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite, particularly Outlook and Excel
• Ability to handle sensitive and confidential information with discretion

Qualifications

• Experience working in a fast-paced academic environment
• Knowledge of university policies and procedures
• Ability to prioritize tasks and manage multiple projects simultaneously
• Strong problem-solving and decision-making abilities

Skills

• Administrative skills
• Office management
• Event planning
• Financial management
• Customer service

Benefits

• Flexible work schedule
• Professional development opportunities
• Health insurance
• Retirement plan

Pay

$45,000 - $50,000 annually

Schedule

Full-time, Monday through Friday, 8:00 AM - 5:00 PM