Support Staff-2026-2027-Secretary III

About the role

Provide secretarial and office administration support to a Department or School in order to enable effective and efficient office workflow and operations requiring independent judgment, decision making and a high degree of confidentiality.

Responsibilities

• Handle incoming calls and emails, triaging requests and delegating tasks as appropriate
• Arrange meetings and travel arrangements for departmental staff
• Manage calendars and schedule appointments
• Prepare reports and correspondence as required
• Handle confidential documents and maintain secure filing systems
• Coordinate with external vendors and suppliers
• Assist with procurement processes
• Support departmental events and meetings

Requirements

• Bachelor's degree in Business Administration, Secretarial Science, or related field
• Minimum 2 years of relevant experience in an administrative or secretarial role
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite, particularly Outlook and Word
• Ability to manage multiple priorities and deadlines
• High level of confidentiality and discretion

Qualifications

• Experience working in a fast-paced academic environment
• Knowledge of university policies and procedures
• Experience with budget management and financial records

Skills

• Exceptional organizational and time management skills
• Strong problem-solving abilities
• Ability to work independently and under pressure
• Excellent written and verbal communication skills
• Ability to handle sensitive and confidential information

Benefits

• Flexible work schedule
• Professional development opportunities
• Health insurance benefits

Pay

$40,000 - $50,000 annually

Schedule

Monday through Friday, 8:00 AM - 5:00 PM