Secretary III

About Bering Straits Professional Services

Bering Straits Professional Services (BSPS) is committed to world-class management of global logistics, training, and procurement services for U.S. Government agencies. BSPS is certified by the . In February 2022, BSPS became an International Organization for Standardization (ISO) 9001 certified company. BSPS received the ISO 9001 quality standard certification through the Performance Review Institute (PRI).

About this position

Secretary III
Location – Honolulu, HI

• Essential Duties and Responsibilities
• Administrative & Coordination Support
• Clerical & Office Support
• Operational Support

Wage/Salary Range: $34.96 per hr.

Essential Duties & Responsibilities

• Affiliate with Coordination and scheduling of kick off meetings associated with service work and subcontract activities in support of the Service Order Manager
• Affiliate with Preparation and distribution of schedules and updates to stakeholders
• Affiliate with Facilitation of submission of required vendor and subcontractor deliverables, including but not limited to: Visitor requests, Vehicle requests, Project schedules, Meeting agendas, Contract closeout documentation, Conduct market research as requested
• Affiliate with Development, documentation, and distribution of meeting agendas and minutes
• Affiliate with Maintenance of vendor and subcontractor databases and documentation
• Affiliate with Handling incoming calls, visitors, and general inquiries, directing them as appropriate
• Affiliate with Composing, formatting, and distributing correspondence, reports, spreadsheets, and presentations
• Affiliate with Maintaining calendars, schedules, and appointments
• Affiliate with Processing incoming and outgoing mail and communications
• Affiliate with Maintaining department files, records, and documentation systems
• Affiliate with Monitoring and replenishing office supplies; assisting with inventory management
• Affiliate with Inputting, tracking, and extracting data from company and customer databases
• Affiliate with Preparing reports to support operational and contractual requirements
• Affiliate with Tracking administrative processes, communications, and performance metrics
• Affiliate with Supporting all departments and management personnel as needed
• Affiliate with Operating Government or company vehicles/equipment, if required
• Affiliate with Ensuring compliance with safety policies and standard operating procedures

Required (Minimum Necessary)

• Associate degree in Business Administration, Accounting, Finance, or a related field (or equivalent experience)
• Minimum of two (2) years of relevant experience in administrative support, accounting, project coordination, or government contract support
• Alternatively: High school diploma or GED with five (5) years of administrative/secretarial experience, or Three (3) years of experience with an associate’s degree or higher
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Typing speed of at least 45 words per minute
• Excellent written, verbal, and interpersonal communication skills
• High degree of confidentiality and professionalism
• Ability to work independently, including in remote environments
• Ability to pass pre-employment background check and drug screening
• Ability to obtain and maintain a Top Secret/SCI security clearance
• Ability to obtain and maintain the Facility Management course
• Must be a U.S. Citizen

Preferred

• Understanding of organizational workflows and administrative processes
• Knowledge of office technologies and Microsoft 365 tools
• Familiarity with customer service principles and best practices
• Awareness of data privacy and confidentiality standards
• Strong communication skills (written and verbal)
• Effective time management and prioritization abilities
• Problem-solving and critical thinking capabilities
• Ability to collaborate and build professional relationships
• Strong attention to detail and accuracy

Professional Expectations

• Maintain a professional appearance and demeanor
• Work collaboratively with employees, customers, and stakeholders
• Strive to demonstrate strong organizational, multitasking, and problem-solving skills
• Work independently and meet established deadlines
• Communicate effectively and keep management informed of issues or developments

Knowledge, Skills, Abilities, And Other Characteristics

• Understanding of organizational workflows and administrative processes
• Knowledge of office technologies and Microsoft 365 tools
• Familiarity with customer service principles and best practices
• Awareness of data privacy and confidentiality standards
• Strong communication skills (written and verbal)
• Effective time management and prioritization abilities
• Problem-solving and critical thinking capabilities
• Ability to collaborate and build professional relationships
• Strong attention to detail and accuracy

Necessary Physical Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role.
• Employees must always maintain a constant state of mental alertness.
• The employee is regularly required to hear, talk, sit and use a keyboard and phone.
• The employee may be occasionally required to reach and lift, handle, or move objects weighing up to 40 pounds.
• Work is mostly performed from a sedentary posture.

Additional Qualifying Factors

• As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results.
• If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.