Secretary III (NWS 00913)

About the role

North Wind Services (NWS) is a high performing, low risk company that contributes to national security missions. We execute and manage a variety of technical services including environmental investigation and restoration, construction, demolition, radioactive and hazardous waste management, public communication/involvement, information management, health and safety, industrial hygiene, and emergency response/HAZMAT services.

Responsibilities

• Serve as a resource in daily matters to gather, clarify, and disseminate information and coordinate information and activities.
• Prepare, keyboard, edit, format, and finalize letters, memorandums and reports, presentation materials, and documents including complex graphics; gather, select, and compile information from various sources for reports and presentations; generate correspondence on own initiative and compose correspondence for management’s signature.
• Serve as a resource to accurately interpret policies and procedures and communicate information.
• Cook up and maintain complex databases, spreadsheets, files and tracking systems.
• Independently schedule appointments and maintain calendars.
• Independently track action items; ensure timely flow of paperwork and check for accuracy and completeness prior to submission to management for approval.
• Arrange domestic and foreign travel with dynamic itineraries and prepare expense reports.
• Perform all assignments in accordance with ES&H, Security, and business practice requirements and policies.
• Perform other administrative tasks or special projects as assigned.

Requirements

• Secretarial experience, including accurate keyboarding, formatting documents, editing, grammar and proofreading skills.
• Ability to effectively interact with all levels of management, peers, and customers internal and external, as well as foster mutual support among the staff.
• Experience tracking, compiling, and monitoring data.
• Demonstrated experience working under minimal supervision in a highly complex multi-task environment of rapidly changing priorities, deadlines, with frequent interruptions.
• Demonstrated personal computer skills and experience using the following software applications: Microsoft Word, Excel, PowerPoint, and Microsoft Outlook, and the ability to quickly learn new software applications.
• Demonstrated organizational skills, attention to detail, accuracy, and follow through.
• Demonstrated problem-solving and decision-making skills necessary to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.
• Experience performing effectively in a team atmosphere as well as independently.

Qualifications

• Must be a US citizen, at least 18 years of age, and able to meet pre-employment requirements including any required physicals, drug screen, and/or background investigation to satisfy clearance requirements from the Department of Energy.
• Pass various on-site training modules to pursue work assignments.
• Interact with all levels of personnel within the Laboratory as well as external to the Laboratory.

Skills

• Experience with Visitor Tracking System (VTS) and Foreign Travel System (FTS).
• Experience arranging domestic and/or foreign travel.
• Experience communicating with admins or personnel at DOE facilities outside of LLNL.

Benefits

North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave, and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people.

Pay

The salary range for this position is $60,000 - $80,000 annually, commensurate with experience.

Schedule

The position is full-time and works Monday through Friday, typically 8:00 AM to 5:00 PM.

Contact Information

To apply, please visit our careers page at North Wind Career Opportunities Page. For more information about benefits or hiring philosophy, visit the same page.