Management Analyst - Human Resources

About the role

The Management Analyst performs a variety of responsible and complex professional-level duties in support of city-wide Human Resources functions, including benefits administration, organizational development and training, and recruitment and selection.

Responsibilities

• Participate in implementing a variety of human resource programs and activities, including benefits administration, recruitment and selection, and organizational development and training.
  • Plan, design and develop recruitment and selection materials and examinations; develop recruitment outreach and promotional materials; screen applications; score and analyze results of written, oral and performance examinations; coordinate with department management and hiring managers throughout the process; provide job offers.
• Conduct surveys, perform research, and prepare analytical studies, including the compilation and interpretation of statistical data, for administrative, personnel and operational issues.
  • Interpret complex written information such as contracts, reports, legislation, legal documents, etc.
• Prepare detailed and comprehensive written reports, which may include the presentation of conclusions and recommendations to the City Council, other agency boards, or City staff.
  • Aid management in the preparation and control of the two-year budget including the development of expenditures and revenue forecasts.
• Develop and implement programs to ensure the City’s compliance with state and federal employment laws and regulations.
  • Evaluate effects of current and pending State and Federal legislation, tracking the progress of certain bills and analyzing their potential impacts upon the City.
• Provide difficult and complex staff assistance to management staff; participate on, and provide staff support to a variety of committees and boards; prepare and present staff reports and other correspondence as appropriate and necessary.
  • Update and revise policies, procedures, and regulations and various handbooks as appropriate; facilitate training on a variety of human resources policies, programs, and topics; develop training content and present to inter/intradepartmental audiences.
• Participate in the planning and implementation of open enrollment; develop and distribute benefits plan descriptions, promotional materials and notices in compliance with legal and regulatory requirements; explain, interpret, and counsel employees regarding employee benefit plan coverage, eligibility for benefits, and claims procedures.
  • Perform other related duties as assigned.

Requirements

• Graduation from an accredited college or university with a bachelor’s degree in Public or Business Administration or a closely related field, and two or more years of professional experience as a Management Assistant, Administrative Analyst or an equivalent position.
• A Master’s degree in one of the preceding fields may be substituted for one year of the required experience.
• Valid State of California Driver’s License.

Desirable Knowledge, Skills & Abilities

• Knowledge of the operations and activities of a human resources programs and services; recruitment and selection, benefits administration, training and development, and related functions of in a public sector environment.
• Ability to work at a high level of independence.
• Ability to analyze problems and make sound recommendations in a clear and concise manner, both verbally and in writing.
• Ability to think critically upon researching and developing City policies and procedures.
• Ability to prepare professional documents in a clear, concise and complete manner, including the preparation of detailed and comprehensive reports.
• Sufficient knowledge of modern trends and legal issues in the field of human resource management; applicable Federal and State benefits and employment laws and regulations.
• Basic knowledge of adult learning theory and practices; instructional design and curriculum development; needs assessment and course evaluation techniques; organizational development intervention strategies and evaluation techniques; facilitation techniques.
• Knowledge of personal computer applications and ability to use word processing and spreadsheet software for preparing reports, graphs, charts, etc.
• Knowledge of basic principles and procedures of record keeping, information security, and the treatment and distribution of public records.
• Ability to establish and maintain effective interpersonal communications with employees, vendors, other governmental officials, and the public.

Other Minimum Qualifications

• License Requirements: Valid State of California Driver’s License.

Physical Requirements

• Work is performed in an office environment utilizing modern office equipment and technology and may require sitting for prolonged periods of time using a computer.
• The incumbent stands, walks, and may twist, reach, bend, crouch and kneel.
• An incumbent must be able to meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed.

Exempt/Non-Exempt

This is an exempt position pursuant to the Fair Labor Standards Act.

Background Check/Physical Exam

Individuals selected for employment will be required to take and pass a background check (fingerprinting) for all positions and medical exam for full time and permanent part time positions. The background check and medical examination are at City expense; and conducted by a law enforcement agency and physician designated by the City. Candidates who are currently working are urged not to resign until they have successfully passed the background check, physical examination and received a final offer letter.

Equal Opportunity Employer

The City of Yorba Linda does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment. Any qualified individual with a disability must provide reasonable notice to the Human Resources Department prior to the final date of an examination. In compliance with the Immigration Reform and Control Act of 1986, all new employees hired by the City must verify identity and entitlement to work in the United States by providing required documentation.

Disaster Service Worker

In accordance with Government Code Section 3100, City of Yorba Linda Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

Retirement

CalPERS - Classic employees 2%@55 (Employee contributes 7%), plus 7% Employer Paid Member Contribution (EPMC). PEPRA (hired on or after January 1, 2013 or six month lapse between CalPERS agencies) 2% @ 62 (Employee contributes 7.25%).

Health insurance

Employee receives $2,529 monthly health contribution. The balance between the premium and contribution may be placed in deferred compensation or received as cash. An employee may also opt out of health insurance with proof of insurance with the full health contribution being placed in deferred compensation or received as cash.

Dental/Vision insurance

City paid premium with up to $2,500 per year in benefits.

Flexible Spending Accounts available

• $3,300 for health and $7,500 dependent care available.

Employee Assistance Program available

457(b) Deferred Compensation plan

• with MissionSquare Retirement, and a $50 per month matching contribution for participating employees.

College Savings Plan

Employees may contribute to a section 529 plan which is designed to encourage saving for future college costs.

Social Security

The City does not participate in the Social Security program, except for the mandatory 1.45% Medicare Contribution.

9/80 Work Schedule

Adjusted workweek schedule participation may be required.