LTL Pre Invoice Specialist - Hybrid Work Schedule

About the role

This position is responsible for the timely collection and tracking of pending orders; validation, processing, and reconciliation of vendor transactions daily; managing statement of accounts; and maintaining productive billing relationships for our less-than-truckload vendor partners to customer locations nationwide.

Responsibilities

• Open Order Fulfillment
  • Request, collect, and manage open vendor orders
  • Identify incorrect schedules and make adjustments as needed
• Process Vendor Invoices
  • Receive manual and automated invoices and process for payment
  • Manage pending file status to established metric/goals
  • Identify, research, and resolve pricing, tax, and set-up related issues on invoices
  • Determine internal vs external invoice issues and engage appropriate stakeholders for resolution
  • Identify necessary credit/rebills and request from vendors
• Statement of Accounts
  • Collect and track statements from assigned vendors monthly
  • Resolve untimely outstanding accounts payable items
• Root Cause Analysis and Process Improvement
  • Identify and analyze trends across multiple vendors and transactions and resolve pursuant to department goals
  • Establish processes with vendors to correct transaction file errors
  • Proactively analyze failing files for root cause and enact solutions
  • Identify and execute opportunities to transition vendors to ERS or manual fulfillment
• Other Duties as Assigned
  • Maintain positive billing relationships with assigned vendors
  • Train new or advancing vendors on Mansfield processes and billing methods
  • Assist with other LTL billing responsibilities as needed

Requirements

• Formal Education & Certification
  • High school diploma required
  • Associates degree or higher preferred
• Knowledge & Experience
  • At least two years’ professional work experience, preferably in billing or accounts receivable/accounts payable
  • Petroleum industry knowledge preferred
  • Proficient in Microsoft Office suite (Word, Outlook, Excel, PowerPoint)
  • Advanced proficiency with Microsoft Excel (vlookups, pivot tables, etc.)

Qualifications & Characteristics

• Strong communication skills
• Strong problem-solving skills
• Ability to multi-task
• Ability to work in a team environment

Work Environment

• 40 hours per week
• Hybrid schedule available once training is completed (3 days in the office, 2 days remote)
• Training takes at least 3 months
• Sitting for extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other computer components