Accounting Specialist (Pre Invoice Specialist II) - Hybrid Work Schedule

Responsibilities

• Open Order Fulfillment
• Request, collect, and manage open vendor orders
• Identify incorrect schedules and make adjustments as needed
• Process Vendor Invoices
• Receive manual and automated invoices and process for payment
• Manage pending file status to established metric/goals
• Identify, research, and resolve pricing, tax, and setup related issues on invoices
• Determine internal vs external invoice issues and engage appropriate stakeholders for resolution
• Identify necessary credit/rebills and request from vendors
• Statement of Accounts
• Collect and track statements from assigned vendors monthly
• Resolve untimely outstanding accounts payable items
• Root Cause Analysis and Process Improvement
• Identify and analyze trends across multiple vendors and transactions and resolve pursuant to department goals
• Establish processes with vendors to correct transaction file errors
• Proactively analyze failing files for root cause and enact solutions
• Identify and execute opportunities to transition vendors to ERS or manual fulfillment
• Other Duties as Assigned
• Maintain a positive billing relationships with assigned vendors
• Train new or advancing vendors on Mansfield processes and billing methods
• Afford assistance with other LTL billing responsibilities as needed

Requirements

• Formal Education & Certification
• High school diploma required
• Associates degree or higher preferred
• Knowledge & Experience
• Must have at least two years’ professional work experience, preferably in billing or accounts receivable/accounts payable
• Petroleum Industry knowledge preferred
• Must be able to use Microsoft Office suite with confidence (Word, Outlook, Excel, PowerPoint)
• Advanced proficiency with Microsoft Excel required (Vlookups, Xlookups, Pivot Tables, etc.)