LTCR Regional Administrative Assistant II

We need to output HTML fragment with sections: headings

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections with real content. We need to parse the posting. Key info: - Date: Sep 17, 2026 (metadata, can be folded into short p or dropped) - Location: ARLINGTON, TX - Agency: Health & Human Services Comm - Department: Rgn 03-Reg Svc HCSSA Reg - Posting Number: 21657 - Closing Date: 11/16/2026 - Posting Audience: Internal and External - Occupational Category: Office and Administrative Support - Salary Range: $3,290.36 - $3,946.25 - Pay Frequency: Monthly - Salary Group: TEXAS-A-11 - Shift: Day - Additional Shift Telework: Eligible for Telework - Travel: Up to 25% - Regular/Temporary: Regular - Full Time/Part Time: Full time - FLSA Exempt/Non-Exempt: Nonexempt - Facility Location: Job Location City: ARLINGTON; Job Location Address: 2561 MATLOCK RD - Other Locations: MOS Codes: ... (metadata) - Starting Market Rate Salary $39,484.32 (annual? Actually monthly range times 12 = approx $39,484.32) - Description: Regional Administrative Assistant II – Starting Market Rate Salary $39,484.32 Performs administrative duties to include answering the telephone, refers callers to appropriate staff, takes messages, and answers basic questions. Enters data in the state and federal automated reporting systems, conducting technical reviews of all reports in computer tracking system, and determining appropriate disposition. Responsible for preparing, processing, and distributing federal and state enforcement notification letters and reports as mandated. Monitors and reviews survey reports for all regulated and unlicensed facilities, finalizes CMS certification and transmittals for enforcement actions and surveys, and prepares waiver letters. Prepares and distributes documents requested under the Freedom of Information Act and submits to state office. - Benefits: The state of Texas offers many benefits to employees. HHSC is a qualifying organization for the Federal Public Service Loan Forgiveness Program, which forgives the remaining balance on college student Direct Loans after making 120 qualifying monthly payments. We also offer excellent health benefits, a lifetime monthly retirement annuity as well as 401(k) and 457 Programs under the Employees Retirement System of Texas. - Essential Job Functions (EJFs): list of duties. - Knowledge, Skills And Abilities (KSAs): list. - Registrations, Licensure Requirements Or Certifications: None - Initial Screening Criteria: Experience using a computer. Experience With Word, Excel, Or Other Word Processing Software. Experience in organizing, maintaining, or monitoring files, records, or logs. - Additional Information: Experience with electronic records, preferred. This position requires 25% travel. Ability to travel occasionally for activities such as out-of-town meetings or training sessions. Maintains a regular and predictable work schedule. All applicants must pass a fingerprint criminal background check and the SEMARC (Search Engine for Background Checks) check. Additional checks as applicable may include the NAR (Nurse Aide Registry) and LNFA (Licensed Nursing Facility Administrator) check. If you are offered and accept the position, you will not be permitted to continue employment at any HHSC regulated facilities or providers. You will be required to disclose any potential conflicts of interest, secondary employment, volunteer activities, and friends/family who own, operate, or work at regulated providers. If you are an active or former licensed nursing facility administrator, certified nurse aide, or medication aide, hiring will be pending until professional licensing and Employee Misconduct Registry checks are completed. Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC. Active Duty, Military, Reservists, Guardsmen, And Veterans Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. ADA Accommodations ... Pre-Employment Checks And Work Eligibility ... Telework Disclaimer ... Nearest Major Market: Arlington Texas Nearest Secondary Market: Dallas We need to remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. Also remove sections like "ADA Accommodations", "Pre-Employment Checks And Work Eligibility", "Telework Disclaimer", "Active Duty, Military..." maybe considered boilerplate? The instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The military encouragement might be considered not boilerplate? It's more like encouragement but could be considered part of posting. However it's not essential job functions. Might be considered extra but not prohibited. However we should keep substantive info. The "Active Duty, Military..." is more like encouragement but still part of posting. Might keep as a short paragraph under maybe "Additional Information". But we can decide to keep it as part of "Additional Information". However we need to avoid filler. We need sections: About the role (maybe a brief summary), Responsibilities (list of duties), Requirements (maybe KSAs and experience), Qualifications (maybe education? none), Skills (maybe KSAs), Benefits, Pay, Schedule. We have Pay: Salary Range $3,290.36 - $3,946.25 Monthly, also Starting Market Rate Salary $39,484.32 annual. Pay Frequency: Monthly. So we can include Pay section with that. Schedule: Shift: Day, Telework eligible, Travel up to 25%, Full time. So schedule section. Benefits: as described. Responsibilities: The paragraph describing duties plus the Essential Job Functions list (EJFs). We can combine into a

list. Requirements: maybe the Initial Screening Criteria and Registrations etc. Also KSAs could be Skills. Qualifications: maybe none explicit; we could omit if no specific qualifications. Skills: KSAs list. We must not repeat job title as heading. We must not include Job ID/requisition numbers as headings; we can fold minor metadata into short

or drop. We need to preserve all substantive information; do not invent or summarize away detail. We need to output only HTML fragment. Let's craft:

Posted Sep 17, 2026 – Arlington, TX. Full‑time, regular position with the Texas Health and Human Services Commission (HHSC), Region 03.

Then sections:

About the role

The Regional Administrative Assistant II performs administrative duties to support the Long‑Term Care Regulatory (LTCR) region, including telephone support, data entry, report preparation, enforcement notifications, FOIA processing, and survey management.

Responsibilities

• Answer telephone calls, refer callers to appropriate staff, take messages, and answer basic questions.
• Enter data into state and federal automated reporting systems; conduct technical reviews of reports in computer tracking system and determine appropriate disposition.
• Prepare, process, and distribute federal and state enforcement notification letters and reports as mandated.
• Monitor and review survey reports for all regulated and unlicensed facilities; finalize CMS certification and transmittals for enforcement actions and surveys; prepare waiver letters.
• Prepare and distribute documents requested under the Freedom of Information Act and submit to state office.
• Maintain a regular and predictable work schedule.
• Maintain records, files, or logs (administrative, personnel, contract, correspondence, purchasing, case files, tracking logs, diskette files) including filing, retrieving, or purging.
• Prepare ongoing or special narrative and statistical reports for Program Managers, Regional Director, and State Office.
• Maintain regional Survey Management System database.
• Communicate internally and externally to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints.
• Monitor and perform technical review of all survey and investigation documentation to ensure accurate preparation of forms, supporting information, narratives, and reports; ensure compliance with state and federal requirements and make corrections as needed.
• Process all state and federal enforcement actions within required time frames.
• Prepare technically accurate state and federal reports, notification letters, administrative penalty notifications, waiver letters, and CMS Certification and Transmittal; determine appropriate distribution to meet federal and state requirements.
• Enter critical information into state and federal databases regarding scheduling, agency visits, recommendations, and activities for internal and public reporting.
• Submit to state office all documentation requested through FOIA, including reviewing files, copying appropriate documents, and distributing within required timeframes.
• Perform other duties as assigned.

Requirements

• Experience using a computer.
• Experience with Word, Excel, or other word‑processing software.
• Experience organizing, maintaining, or monitoring files, records, or logs.
• Experience with electronic records preferred.
• Ability to travel up to 25% of the time for out‑of‑town meetings or training sessions.
• Must pass a fingerprint criminal background check and SEMARC check; additional checks (NAR, LNFA) may apply.
• If offered and accepted, cannot continue employment at any HHSC‑regulated facilities or providers; must disclose conflicts of interest, secondary employment, volunteer activities, and friends/family who own, operate, or work at regulated providers.
• Active or former licensed nursing facility administrators, certified nurse aides, or medication aides are subject to pending hiring until professional licensing and Employee Misconduct Registry checks are completed.

Skills

• Ability to perform complex tasks related to Federal & State rules and standards while maintaining attention to detail.
• Ability to quickly comprehend frequent technical changes.
• Ability to learn and maintain knowledge of the Long‑Term Care Integrated computer system and regional Survey Management System.
• Ability to read, understand, and apply program technical procedures for processing surveys, enforcement actions, and administrative penalties.
• Ability to maintain a high level of confidentiality.
• Knowledge and experience with computers.
• Ability to answer telephone calls, refer callers to appropriate staff, take messages, and answer basic questions.

Benefits

• 100% paid employee health insurance for full‑time eligible employees.
• Defined benefit pension plan.
• Generous time off benefits.
• Numerous opportunities for career advancement.
• Qualifying organization for the Federal Public Service Loan Forgiveness Program (remaining balance on Direct Loans forgiven after 120 qualifying monthly payments).
• Excellent health benefits.
• Lifetime monthly retirement annuity.
• 401(k) and 457 Programs under the Employees Retirement System of Texas.

Pay

Salary range: $3,290.36 – $3,946.25 per month (approximately $39,484.32 annual starting market rate). Pay frequency: Monthly. Salary Group: TEXAS‑A‑11.

Schedule