Administrative Assistant II - SW

About the role

The Harris Center for Mental Health and IDD (“The HARRIS CENTER”) is looking for a Administrative Assistant II to join our team. The Administrative Assistant 2 prepares correspondence and reports, takes meeting minutes, and records department time & leave. The position handles routine clerical tasks and general reception duties.

The Harris Center is the state-designated Local Mental Health Authority and Local Intellectual and Developmental Disability (IDD) Authority serving Harris County, Texas. As the largest behavioral and developmental disability care center in Texas, The Harris Center provides care to over 90,000 people and has an annual budget of over $300 million. As part of its mission to transform the lives of people with behavioral health and IDD needs in the third largest county in the United States, The Harris Center provides a full continuum of services at 80 different sites across Harris County. In addition, services are provided in more than 40 different languages as well as sign language in order to better serve what is one of the largest communities in the nation. By utilizing the unique expertise of its more than 2,500 employees, The Harris Center is committed to meeting the behavioral health and IDD needs of Harris County residents and giving them hope to live to their fullest potential.

Position #: 1023

Responsibilities

• Produce and proof correspondence, documents and other related forms.
• Corresponds with the Purchasing Department to ensure the ordering paperwork is in order to order supplies from the supplies vendor.
• Organizes order and distribute supplies from the supplies vendor.
• Organize minutes and agenda for upcoming meetings.
• Answer phone calls and take messages for the Quality Improvement Department Director.
• Process outgoing and incoming mail.
• May serve as timekeeper for the department.
• Research, copy, scan, fax and organize Department documents.
• Serve as a super-user for the IT Department, entering IT tickets, troubleshoot IT problems.
• Correspond, process and follow up with the proper paperwork for furniture, equipment and supply orders.
• Schedule meetings as needed and requested.
• Complete recommend to hire paperwork and ensure that it gets to Human Resources.
• Organize and book conference rooms for meetings.
• Assist with the onboarding of new staff