Litigation Legal Administrative Assistant

Litigation Legal Administrative Assistant

Position responsibilities include, but are not limited to the following:

• Manage and maintain attorneys’ schedules, including arranging meetings, appointments, and travel.
• Prepare and edit correspondence, reports, and presentations.
• Aid attorneys with case preparation, including organizing and maintaining case files, evidence, and exhibits.
• Coordinate with clients, witnesses, and experts to arrange interviews, depositions, and other case-related activities.
• Document Preparation: Draft, proofread, and finalize legal documents such as pleadings, motions, discovery requests, and trial briefs.
• Prepare and file legal documents with courts and administrative agencies, ensuring compliance with procedural rules.
• Maintain and update case files, ensuring all documentation is accurately filed and easily accessible.
• Communication: Serve as a liaison between clients, attorneys, and other parties involved in litigation.
• Handle incoming and outgoing correspondence, including phone calls, and emails.
• Prepare and distribute correspondence, memoranda, and reports.
• Court and Filing Procedures: Prepare and ensure timely filing of legal documents with the court.
• Monitor and track deadlines to ensure compliance with court rules and procedures.

Experience and Qualifications

• At least 5 years of experience as a legal administrative assistant, or in a similar administrative role within a litigation environment.
• Comprehensive knowledge of California court procedures, including state, federal, and appellate levels, with a strong emphasis on e-filing procedures.
• Proficiency in legal terminology, procedures, and documentation.
• Exceptional proofreading and editing skills, with a keen eye for detail in all written communications.
• Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

Pay Range

The pay range for this position is $43.50 to $48.50 per hour depending on years of experience.

Benefits

• Medical
• Dental
• Vision
• Disability
• Life Insurance
• 401K/Profit Sharing
• Tuition Reimbursement
• Paid Holidays
• Paid Time Off including vacation time, personal time, and sick time where appropriate.