Litigation Legal Administrative Assistant

Key Responsibilities

• Handles filing: Federal, State, Appeals and E-Filings.
• Preliminarily prepares correspondence, memoranda and other legal documents from written and oral drafts.
• Drafts standard correspondence, and other documents.
• Prepares discovery and pleading shells and assists with document productions.
• Aids in trial preparation, including trial and exhibit binders.
• Finalizes letters, motions, pleadings and discovery forms.
• Opens new matters, requests conflicts of interest checks, updates and maintains legal files.
• Ensures that calendar deadlines items get to docketing clerk in a timely manner.
• Processes expense reports, check requests, enters partner billable time and reviews client prebills.
• Arranges travel, coordinates meetings and conference calls across various offices and time zones.
• Performs overload typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys, the HR Director or the Administrator.
• Receives clients and visitors, observes confidentiality of attorney-client relationship.
• Performs other duties as assigned.

Qualifications

• Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters.
• Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
• Familiarity with Federal, local and E-Filing rules.
• Familiarity with File & Serve and CCC Macros is a plus.
• Familiarity working in Labor & Employment is a plus.
• Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
• Proactive with the ability to multi-task and organize a busy desk.
• Ability to proofread typed material for grammatical, typographical or spelling errors.
• Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
• Interpersonal skills necessary in order to communicate in person, by email and telephone to provide information with ordinary courtesy and tact.