Litigation Legal Administrative Assistant

About the role

Large, prestigious law firm is seeking a Litigation Legal Administrative Assistant to provide high-level administrative and litigation support to attorneys in their Fiduciary Litigation practice group. Fiduciary litigation experience is not required, however, high caliber defense litigation experience is critical.

Responsibilities

• Prepare, proofread, and format legal documents such as pleadings, correspondence, memoranda, and exhibits.
• Perform e-filings in state and federal courts and maintain filing confirmations.
• Maintain and organize electronic files in the appropriate iManage folder.
• Establish and monitor calendaring of litigation deadlines and key dates.
• Open new matters and submit conflicts of interest requests.
• Enter billable time for attorneys and assist with revisions to pre-bills.
• Coordinate closely with billing managers and accounts payable personnel regarding client-specific rate agreements and vendor invoices.
• Prepare client-requested estimates and support monthly billing processes.
• Coordinate travel arrangements, meetings, depositions, and trial preparation logistics.
• Update pleading notebooks, indices, and case files as needed.
• Proofread documents to ensure accuracy, completeness, and compliance with court rules.
• Provide overflow assistance and perform other administrative and secretarial duties as requested.

Requirements

• Minimum of 5 years of administrative experience supporting Litigation attorneys in a law office.
• Proficient knowledge of legal document formatting, including table of contents, table of authorities, styles, track changes, and PDF editing and conversion.
• Strong computer proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
• Experience working with a document management system (iManage experience a plus).
• Experience with time entry systems, e-Filing platforms, file opening, and conflict checks.