Litigation Legal Administrative Assistant

Responsibilities

• Provides administrative support to a team of civil litigation defense attorneys.
• Drafts basic legal documents including standard pleadings, discovery and correspondence for review by the attorneys.
• Manages and maintains attorney's calendars, including litigation deadlines and scheduling meetings.
• Handles basic accounting duties such as processing vendor invoices, preparing check requests and submitting invoices / expense reports for payment to the client or accounting.
• Handles incoming and outgoing correspondence, including emails, phone calls and mail.
• Manages E-filing in both state and federal courts using e-File Texas and NextGen.
• Enters attorney time into billing system using L & A codes on billing software.
• Runs conflict checks and opens new client matters, including closing files.
• Exercises discretion and maintains information of a confidential nature.
• Communicates with clients, court personnel and other counsel in a professional manner.
• Able to multi-task to assist with handling a busy litigation docket.

Requirements

• Minimum of 5+ years of recent litigation experience in a law firm. Defense litigation experience preferred.
• High proficiency in MS Office Suite.