Litigation Docketing Specialist - Utah

This role reports to the Docketing Manager and provides national, multi-jurisdictional litigation docketing support firm-wide. The ideal candidate is client-focused, detail-oriented, and has strong knowledge of court rules and procedures in Utah state and federal courts to independently identify deadlines based on jurisdiction rules.

Responsibilities

• Enter litigation deadlines into the docketing database following established procedures and methods.
• Thoroughly review filed documents and written docketing requests to ensure all deadlines are identified and docketed.
• Perform research to verify the applicability of deadlines as needed.
• Communicate regularly with case teams to gather additional information necessary for accurate case docketing.
• Handle all case team inquiries and requests in a timely and efficient manner.
• Monitor internal team inboxes to execute the receipt and retention of all court filings.
• Monitor cases using various online resources and distribute documents as requested.
• Support multiple projects assigned by the Docketing Manager or senior team members.
• Maintain litigation docketing team protocols.
• Perform additional duties and tasks as assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.

Requirements

• Associate’s degree preferred.
• Two or more years of litigation docketing, calendaring, and civil procedure experience.
• Knowledge of various court websites, litigation procedures, docket searching, and document retrieval databases.
• Proven aptitude to learn new software applications.
• Ability to read legal documents and determine if future deadlines are evident.
• Strong knowledge of court rules and procedures in Utah state and federal courts.
• Proven ability to learn and retain new information quickly.
• Ability to communicate effectively with all levels within the firm.
• Ability to handle and maintain confidential or sensitive information.
• Strong attention to detail with the ability to manage multiple tasks simultaneously in a fast-paced environment.
• Strong analytical, data entry, and problem-solving skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel).

Physical Requirements

• Ability to sit, stand, and/or walk for extended periods of time.
• Ability to manipulate (lift, carry, move) weights of at least ten pounds.
• Repetitive wrist/hand/finger movement for computer and office equipment use.
• Ability to speak clearly and concisely so listeners can understand.
• Ability to understand the speech of another person.

Work Environment

Professional office atmosphere with primarily sedentary work involving prolonged sitting or standing. Occasional off-hour meetings and events may be required.

Schedule

This position starts as a hybrid role during the onboarding period, then transitions to a primarily remote schedule. Additional in-office days may be required based on business needs. The hybrid work structure may change at any time.

Pay

Compensation considers a candidate’s education, training, experience, work location, external market, and internal value, including seniority and merit systems. A discretionary bonus may be available based on performance.

Benefits

• 37.5-hour scheduled work week for most staff employees.
• Robust wellness program.
• Generous PTO and holiday pay for eligible employees.
• Full-time employees become eligible for benefits on the date of hire, including:
  • Medical, dental, and vision insurance.
  • Life, AD&D, EAP, STD, and LTD insurance.
  • Voluntary income protection benefits (supplemental life, accident, critical illness, hospital indemnity).
  • 401(k)-retirement plan with company match.
• Programs for educational assistance, free or discounted legal services, and volunteer opportunities through the Holland & Hart Foundation.
• Part-time employees may have access to some benefits on a pro-rated basis.