Litigation Docketing Specialist

Greenberg Traurig (GT) is a global law firm with locations across 15 countries. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. This role is hybrid remote with varying in-office schedules depending on office location.

About the role

The East Coast Regional Litigation Docketing team provides centralized docketing using ProLaw for multiple offices, including several national practice area groups. We are seeking a Litigation Docketing Specialist with litigation experience in Florida to join our team. This role will be based out of one of the following offices: Miami, Fort Lauderdale, West Palm Beach, Tampa, Tallahassee, or Orlando. The position reports to the Litigation Docketing Supervisor.

Responsibilities

• Reviews emails received within each assigned public folder, including internal emails from case teams, scanned mail, and ECF filings/serves, to determine docketing necessity.
• Makes informed decisions as to whether docket items qualify to be added to each case team’s Outlook calendar.
• Assesses and stages priority of all received items to create a queue for each public folder.
• Enters and updates applicable deadlines in ProLaw using the Westlaw Legal Calendaring Rules.
• Communicates with case teams to gather necessary information on case set-ups and management.
• Performs limited research as needed to verify the applicability of deadlines.
• Responds to inquiries from litigation teams regarding docketed events, deadlines, and rules.
• Maintains and strives to improve processes and procedures to ensure accurate entry of calendar/docket dates.
• Promotes the firm’s docketing policies and procedures through all communications with litigation teams.

Requirements

• Substantial experience computing deadlines for state, federal, and appellate courts.
• Strong knowledge of litigation processes, court rules, and procedures.
• Strong critical thinking skills to process complex orders and analyze effects on other case deadlines.
• Ability to research, analyze, and summarize issues in writing with excellent attention to detail.
• Familiarity with various court websites, docket searching, and document retrieval databases.
• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team.
• Must be a self-starter who can work independently with minimal supervision.
• Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks.
• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively.
• Prior experience with rules-based calendar systems (ProLaw, Compulaw, or eDockets software) required.
• Computer proficiency in Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, Outlook, and Adobe Acrobat.
• Exceptional computer skills with the ability to learn new software applications quickly.
• Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations.
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows.
• Proactive approach to learning and adapting to emerging AI and related technologies.

Qualifications

• Bachelor’s Degree or equivalent experience preferred.
• Minimum 7 years of current Florida Litigation experience on case teams and 7 years of current Federal Litigation experience.
• Prior litigation paralegal or legal secretary experience preferred.
• Prior work experience in large firms preferred.