Litigation Docketing Specialist

About the role

The West Coast Regional Litigation Docketing team at Greenberg Traurig is seeking a Litigation Docketing Specialist to join the team. This role is based out of one of the following offices: Sacramento, San Francisco, Silicon Valley, Los Angeles, Orange County, San Diego, or Las Vegas on a remote basis.

Responsibilities

• Reviews emails received within each assigned public folder comprised of internal emails from case teams, scanned mail and ECF filings/serves to determine docketing necessity
• Makes informed decisions as to whether the docket items qualify to be added to each case teams' Outlook calendar
• Affords priority to all received items to create a queue for each public folder
• Enters and updates applicable deadlines in ProLaw using the Westlaw Legal Calendaring Rules
• Communicates with case teams to gather necessary information on case set-ups and management
• Performs limited research as needed in the context of verifying applicability of deadlines
• Responds to inquiries from the litigation teams regarding docketed events, deadlines, and rules
• Maintains and strives to improve processes and procedures to ensure accurate entry of calendar/docket dates
• Promotes the firm’s docketing policies and procedures through all communications with litigation teams

Qualifications

• Substantial experience computing deadlines for state, federal and appellate courts
• Strong knowledge of litigation processes, court rules and procedures
• Strong critical thinking skills to process complex orders and analyze effects on other case deadlines
• Ability to research, analyze and summarize issues in writing and possess excellent attention to detail
• Familiarity with various court websites, docket searching and document retrieval databases
• Establishes and maintains effective working relationships with all levels of the organization and collaborates well in a team
• Self-starter who can work independently with minimal supervision
• Ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively

Skills & Competencies

• Substantial experience computing deadlines for state, federal and appellate courts
• Strong knowledge of litigation processes, court rules and procedures
• Strong critical thinking skills to process complex orders and analyze effects on other case deadlines
• Ability to research, analyze and summarize issues in writing and possess excellent attention to detail
• Familiarity with various court websites, docket searching and document retrieval databases
• Establishes and maintains effective working relationships with all levels of the organization and collaborates well in a team
• Self-starter who can work independently with minimal supervision
• Ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively

Education & Prior Experience

• Bachelor’s Degree or equivalent experience preferred
• Minimum 7 years of current California and Nevada Litigation experience on case teams and 7 years of current Federal Litigation experience
• Prior litigation paralegal or legal secretary experience preferred
• Prior work experience in large firms preferred

Technology

• Experience with rules-based calendar systems (ProLaw, Compulaw or eDockets software)
• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook and Adobe Acrobat
• Exceptional computer skills with the ability to learn new software applications quickly
• Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed
• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation

Pay

The expected pay range for this position is:

• Las Vegas: $37.50 to $39.90
• California: $40.75 to $45.19

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full-time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, healthcare and dependent care flexible spending accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and transit programs may also be available in certain markets.