Litigation Docketing Specialist

Key Responsibilities

• Reviews emails received within each assigned public folder comprised of internal emails from case teams, scanned mail and ECF filings/serves to determine docketing necessity.
• Makes informed decisions as to whether the docket items qualify to be added to each case teams' Outlook calendar.
• Affords priority to all received items to create a queue for each public folder.
• Enters and updates applicable deadlines in ProLaw using the Westlaw Legal Calendaring Rules.
• Communicates with case teams to gather necessary information on case set-ups and management.
• Performs limited research as needed in the context of verifying applicability of deadlines.
• Responds to inquiries from the litigation teams regarding docketed events, deadlines, and rules.
• Maintains and strives to improve processes and procedures to ensure accurate entry of calendar/docket dates.
• Promotes the firm’s docketing policies and procedures through all communications with litigation teams.

Qualifications

• Substantial experience computing deadlines for state, federal and appellate courts.
• Strong knowledge of litigation processes, court rules and procedures.
• Strong critical thinking skills to process complex orders and analyze effects on other case deadlines.
• Ability to research, analyze and summarize issues in writing and possess excellent attention to detail.
• Familiarity with various court websites, docket searching and document retrieval databases.
• Establishes and maintains effective working relationships with all levels of the organization and collaborates well in a team.
• Candidate must be a self-starter who can work independently with minimal supervision.
• Ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks.
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation.
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively.

Skills & Competencies

• Substantial experience computing deadlines for state, federal and appellate courts.
• Strong knowledge of litigation processes, court rules and procedures.
• Strong critical thinking skills to process complex orders and analyze effects on other case deadlines.
• Ability to research, analyze and summarize issues in writing and possess excellent attention to detail.
• Familiarity with various court websites, docket searching and document retrieval databases.
• Establishes and maintains effective working relationships with all levels of the organization and collaborates well in a team.
• Candidate must be a self-starter who can work independently with minimal supervision.
• Ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks.
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation.
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively.

Education & Prior Experience

• Bachelor’s Degree or equivalent experience preferred.
• Minimum 7 years of current Florida Litigation experience on case teams and 7 years of current Federal Litigation experience.
• Prior litigation paralegal or legal secretary experience preferred.
• Prior work experience in large firms preferred.

Technology

• Technology Prior experience with rules-based calendar systems (ProLaw, Compulaw or eDockets software) required.
• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook and Adobe Acrobat.
• Exceptional computer skills with the ability to learn new software applications quickly.
• Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment.
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed.
• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation.

Benefits

• Competitive compensation.
• Excellent benefits package.
• The opportunity to work within an innovative and collaborative environment.