Litigation Docketing Specialist

About the role

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our West Coast Regional Litigation Docketing Team as a Litigation Docketing Specialist located in one of the following offices: Sacramento, San Francisco, Silicon Valley, Los Angeles, Orange County, San Diego, or Las Vegas.

Responsibilities

• Reviews emails received within each assigned public folder comprised of internal emails from case teams, scanned mail and ECF filings/serves to determine docketing necessity
• Makes informed decisions as to whether the docket items qualify to be added to each case teams' Outlook calendar
• Affords priority to all received items to create a queue for each public folder
• Enters and updates applicable deadlines in ProLaw using the Westlaw Legal Calendaring Rules
• Communicates with case teams to gather necessary information on case set-ups and management
• Performs limited research as needed in the context of verifying applicability of deadlines
• Responds to inquiries from the litigation teams regarding docketed events, deadlines, and rules
• Maintains and strives to improve processes and procedures to ensure accurate entry of calendar/docket dates
• Promotes the firm’s docketing policies and procedures through all communications with litigation teams

Qualifications

• Substantial experience computing deadlines for state, federal and appellate courts
• Strong knowledge of litigation processes, court rules and procedures
• Strong critical thinking skills to process complex orders and analyze effects on other case deadlines
• Ability to research, analyze and summarize issues in writing and possess excellent attention to detail
• Familiarity with various court websites, docket searching and document retrieval databases
• Establishes and maintains effective working relationships with all levels of the organization and collaborates well in a team
• Candidate must be a self-starter who can work independently with minimal supervision
• Ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively

Skills & Competencies

• Substantial experience computing deadlines for state, federal and appellate courts
• Strong knowledge of litigation processes, court rules and procedures
• Strong critical thinking skills to process complex orders and analyze effects on other case deadlines
• Ability to research, analyze and summarize issues in writing and possess excellent attention to detail
• Familiarity with various court websites, docket searching and document retrieval databases
• Establishes and maintains effective working relationships with all levels of the organization and collaborates well in a team
• Candidate must be a self-starter who can work independently with minimal supervision
• Ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively

Education & Prior Experience

• Bachelor’s Degree or equivalent experience preferred
• Minimum 7 years of current California and Nevada Litigation experience on case teams and 7 years of current Federal Litigation experience
• Prior litigation paralegal or legal secretary experience preferred
• Prior work experience in large firms preferred

Technology

• Technology Prior experience with rules-based calendar systems (ProLaw, Compulaw or eDockets software) required
• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook and Adobe Acrobat
• Exceptional computer skills with the ability to learn new software applications quickly
• Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed
• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation

Pay

The Expected Pay Range For This Position Is Las Vegas: $37.50 to $39.90 California: $40.75 to $45.19 Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.

Benefits

• Full time employees may be eligible for a discretionary bonus
• Health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance
• Healthcare and Dependent Care Flexible Spending Accounts
• 401K
• Vacation, sick time, and an employee assistance program
• Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance

Additional Information

• Pursuant to the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, we will consider qualified applicants with arrest or conviction records for employment.
• GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.