Litigation Docketing Specialist

Greenberg Traurig (GT) is a global law firm with locations across 15 countries, offering competitive compensation, an excellent benefits package, and a collaborative environment. This role is part of the East Coast Regional Litigation Docketing Team and is located in one of the following Florida offices: Miami, Fort Lauderdale, West Palm Beach, Tampa, Tallahassee, or Orlando. The position is hybrid remote with varying in-office schedules depending on office location and reports to the Litigation Docketing Supervisor.

About the Role

The East Coast Regional Litigation Docketing team consists of experienced legal professionals specializing in calendaring management. The team provides centralized docketing using ProLaw for multiple offices and national practice groups. This role requires litigation experience in Florida and the ability to work remotely while living near one of the six Florida offices. Flexibility to work overtime as needed is required.

Responsibilities

• Reviews emails in assigned public folders (internal emails, scanned mail, ECF filings/serves) to determine docketing necessity.
• Makes informed decisions on whether docket items qualify for addition to case teams' Outlook calendars.
• Assesses and prioritizes received items to create a queue for each public folder.
• Enters and updates applicable deadlines in ProLaw using Westlaw Legal Calendaring Rules.
• Communicates with case teams to gather necessary information on case set-ups and management.
• Performs limited research to verify the applicability of deadlines.
• Responds to inquiries from litigation teams regarding docketed events, deadlines, and rules.
• Maintains and improves processes to ensure accurate entry of calendar/docket dates.
• Promotes the firm’s docketing policies and procedures through communications with litigation teams.

Requirements

• Substantial experience computing deadlines for state, federal, and appellate courts.
• Strong knowledge of litigation processes, court rules, and procedures.
• Strong critical thinking skills to process complex orders and analyze effects on case deadlines.
• Ability to research, analyze, and summarize issues in writing with excellent attention to detail.
• Familiarity with court websites, docket searching, and document retrieval databases.
• Ability to establish and maintain effective working relationships across all levels of the organization.
• Self-starter who can work independently with minimal supervision.
• Ability to work under pressure, meet strict deadlines, and prioritize multiple tasks effectively.
• Excellent interpersonal, oral, and written communication skills with a professional demeanor.
• High attention to detail, outstanding organizational skills, and effective time management.

Qualifications

• Bachelor’s Degree or equivalent experience preferred.
• Minimum 7 years of current Florida Litigation experience on case teams and 7 years of current Federal Litigation experience.
• Prior litigation paralegal or legal secretary experience preferred.
• Prior work experience in large firms preferred.

Skills

• Prior experience with rules-based calendar systems (ProLaw, Compulaw, or eDockets software) required.
• Computer proficiency in Windows-based software and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and Adobe Acrobat.
• Exceptional computer skills with the ability to learn new software applications quickly.
• Basic understanding of artificial intelligence (AI), including core capabilities, limitations, data privacy, accuracy, verification, and ethical considerations.
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT) and incorporate them responsibly into workflows.
• Proactive approach to learning and adapting to emerging AI and related technologies.