Legal Support Specialist - Government Law & Policy and Private Wealth Services

About the Role

This position supports up to five or more attorneys in a secretarial capacity, providing a wide range of administrative, secretarial, and document processing services for the Government Law & Policy and Private Wealth Services practice groups. The role requires familiarity with regulatory, legislative, and policy-related matters, as well as private client services involving estate planning, trusts, and wealth structuring. While experience in these practice areas is strongly preferred, candidates with solid legal support experience in other areas and a demonstrated ability to learn new subject matter are encouraged to apply.

This role will be based in our Austin office on an onsite basis with an option to work remotely one day a week. Candidate should also be flexible to work overtime as needed.

Responsibilities

• Types, edits, proofreads, or processes legal documents upon request of assigned attorneys, including correspondence, memoranda, pleadings, policy memoranda, regulatory submissions, comment letters, estate planning documents, trust agreements, wills, and fiduciary-related correspondence.
• Receives and/or screens telephone calls for supported attorneys, fields calls, and conveys messages as necessary.
• Communicates with clients, opposing counsel, courts, government agencies, regulatory bodies, and high-net-worth individuals and their advisors (e.g., accountants, financial advisors, trustees).
• Maintains legal files (both paper and electronic), organizes and files documents in designated order.
• Processes time entry, opens new matters, drafts engagement letters, audits responses, makes travel arrangements, processes reimbursement expenses, maintains attorney calendars, collates information, writes reports, prepares agendas, reviews and prepares billing invoices, and performs other administrative duties as needed.
• Updates case information, scans documents, keyboards legal documents, and conducts internet research.
• Manages document deliveries and tracks final executed documentation.
• Assists in preparing closing transcripts and uploading legal documents to databases for ongoing transactions.
• Assists with overflow work and other projects as needed.
• Performs additional duties and responsibilities as assigned.

Requirements

• Knowledge of laws, legal codes, court procedures, or agency rules of assigned practice groups (e.g., State and Federal court filing, including e-filings), with preferred familiarity in administrative law, regulatory processes, and estate and trust administration.
• Skilled in handling administrative tasks such as lawyer time entry, travel arrangements, and processing invoices and expenses.
• Strong attention to detail, organizational skills, and ability to manage time effectively, particularly when handling sensitive client information and complex, multi-party transactions or matters.
• Excellent interpersonal and communication skills, with the ability to collaborate well in a team, including professionalism when interacting with government officials and high-net-worth clients.
• Ability to work under pressure to meet strict deadlines, including regulatory or filing deadlines and client-driven timelines.
• Bachelor’s Degree or equivalent experience is preferred.
• Minimum 2 years of experience as a legal secretary within a law firm or other professional organization is preferred.

Skills

• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel, and Outlook, as well as document management and other office technologies.
• Exceptional computer skills with the ability to learn new software applications quickly.
• Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment.
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed.
• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation.

Benefits

We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.